Executive Assistant MESEA

Alfa Laval Mid Europe GmbH; Dubai; On-site; AED 167,000 - 246,000; Full time

Job summary

Alfa Laval Mid Europe GmbH in Dubai seeks an accomplished Executive Assistant to support leaders with high discretion, confidentiality, and strong command of technical and business vocabulary.

You will organize schedules, travel, and perform a range of administrative tasks to enable executives to focus on strategic priorities; the role reports to MESEA cluster president and requires excellent organization and communication skills.

Qualifications

• Proven experience as executive secretary or similar administrative role.

Responsibilities

• Manage executives’ appointments and schedules; arrange travel to maximize time.
• Handle confidential information and maintain security of records and files.
• Perform additional administrative tasks using independent judgment and discretion.
• Plan, organize, and schedule workload to ensure timely completion.
• Prepare documents and presentations; draft letters and releases; arrange meetings; take and distribute minutes.
• Support CSR agenda and internal communications; assist with company events.

Skills

Executive secretary

Administrative experience

Discretion

Confidentiality

Education

Bachelor's in Business Administration

Tools

MS Office

Job description

Executive Assistant MESEA (6 months Contract) About the Company:

In Alfa Laval, we are every single day contributing to a more sustainable future for our planet through engineering innovation. Our global team designs and implements the refining, recycling and purifying process that allows our customers to be better themselves. You will find our work in leading applications for water purification, clean energy, food production, waste processing, pharmaceutical development and much more. The people of Alfa Laval enjoy the freedom to pursue ideas and the resources to see those ideas to become reality, in an environment that welcomes drive, courage and diversity. The result is a company where we all can be very proud of what we do. Our core competencies are in the areas of heat transfer separation, and fluid handling. We are dedicated to optimizing the performance of our customers' processes. Our world-class technologies, our systems, equipment, and services must create solutions that help our customers stay ahead. Please feel free to peruse our website www.alfalaval.com

The position / About the Job:

We are looking for a competent Executive Assistant to support our leaders/ Executive officials with high level of discretion, confidentiality, having good understanding of technical and business vocabulary, and a detailed knowledge of the organization’s operations, procedures, and people. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks. You are a quick professional with great time management and multitasking abilities. With your diligence and competence in your work executives can focus on their managerial responsibilities without worrying about other tasks. Your goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently. This position will report to our MESEA cluster president.

Responsibilities

• Manage the executives’ appointments and schedules and make travel arrangements to make best use of their time.
• Handle confidential information and maintain the security of the executive’s records and files.
• Perform other administrative tasks using independent judgment and discretion.
• Plan, organize, and schedule own workload so that these activities are completed accurately and on time.
• These activities may include preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
• Handle the CSR Agenda.
• Support in Internal Communication and preparation of company events.

Requirements and skills

• Proven experience as executive secretary or similar administrative role
• Proficiency in MS Office
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative field

Who you are?

You’re innovative and solutions oriented. You’re driven and practical, able to execute in the most efficient way possible. You also share our curious mindset and want to know how you can be better and do better day after day. Just as important are the people, team, and communication skills essential to delivering projects in an agile way that meet quality, time, and targets. If you’re also adaptable and flexible, eager to learn even more and have a curiosity that drives innovation, this is where you’ll find a world of career-building opportunity.

Why should you apply?

We offer you an interesting and challenging position in an open and friendly environment where we help each other to develop and create value for our customers. Exciting place to build a global network with different nationalities to mingle and to learn. Your work will have a true impact on Alfa Laval’s future success; you will be learning new things every day. 140 years old Swedish multinational company with stable growth and expansion Sustainability and contributing back to the people and planet are motives behind everything we do. We always look for both experience and potential, so if you think you have what it takes to join us and are curious to find out more, We care about diversity, inclusion and equity in our recruitment processes. We also believe behavioral traits can provide important insights into a candidate's fit to a role. To help us achieve this we apply Pymetrics assessments, and upon application you will be invited to play the assessment games. Every day, we get opportunities to make a positive impact – on our colleagues, partners, customers and society. Together, we’re pioneering the solutions of the future and unlocking the full potential of precious resources. Trusted to act on initiative, we challenge conventional thinking to develop world-leading technologies that inspire progress in vital areas, including energy, food, water and shipping. As we push forward, the innovative, open spirit that fuels our 140-year-old start-up culture and rapid growth also drives our personal growth. So, as we shape a more resourceful, less wasteful world, we build our careers too.

Meet our dedicated people who always go the extra mile