Executive Assistant M F D

Halian | Managed Services, Recruitment Agency & Contract Staffing; Abu Dhabi; On-site; AED 360,000 - 480,000; Full time

Job summary

Investment Institution Abu Dhabi is seeking an experienced Executive Assistant to support the Investment Department. The role involves providing comprehensive administrative and operational support across a collaborative EA structure.

You will work with investment professionals, manage complex calendars, travel, and meetings, while handling confidential information with discretion and professionalism. Strong communication and a proactive mindset are essential.

Qualifications

• Minimum 8 years' experience in an Executive Assistant, Team Assistant, or Business Support role.
• Experience within investment management, private equity, sovereign wealth funds, asset management, banking, or financial services is essential.
• Demonstrated experience supporting senior stakeholders within a complex corporate environment.
• Strong organisational and multitasking skills with exceptional attention to detail.
• Technology-savvy with a genuine interest in leveraging AI and productivity tools to improve efficiency.
• Proactive, adaptable, and solutions-oriented, with a 'work smarter, not harder' mindset.
• Excellent verbal and written communication skills in English.
• Comfortable working in a highly collaborative team environment.
• Ability to obtain and maintain required security clearance due to the nature of the organisation.

Responsibilities

• Provide comprehensive executive and administrative support to investment professionals and department leadership.
• Manage complex calendars, meetings, travel arrangements, and logistics across multiple stakeholders.
• Coordinate internal and external meetings, including preparation of agendas, presentations, and supporting documentation.
• Handle confidential information with the highest level of discretion and professionalism.
• Support investment team activities, committee meetings, and project coordination.
• Manage communications, correspondence, and stakeholder interactions on behalf of the team.
• Oversee expense management, reporting, and administrative processes.
• Partner closely with fellow Executive Assistants to ensure effective workload distribution and seamless team support.
• Drive efficiencies through the use of technology, digital tools, and AI-enabled productivity solutions.
• Assist with special projects and ad hoc requests as required.

Job description

Job Description:

Executive Assistant

Location:

Abu Dhabi, UAE (5 days onsite)

Employment Type:

Full-time, Permanent

Salary:

AED 30,000 - 40,000 per month

About The Opportunity

A prestigious Abu Dhabi-based investment institution is seeking experienced Executive Assistants to join its high-performing Investment Department. You will provide support to investment teams rather than a single executive, operating within a collaborative EA structure where assistants work collectively to ensure seamless support across the function.

This is an excellent opportunity for candidates from investment management, private equity, sovereign wealth, asset management, banking, or broader financial services environments who thrive in fast-paced, dynamic settings.

Key Responsibilities

• Provide comprehensive executive and administrative support to investment professionals and department leadership.


• Manage complex calendars, meetings, travel arrangements, and logistics across multiple stakeholders.


• Coordinate internal and external meetings, including preparation of agendas, presentations, and supporting documentation.


• Handle confidential information with the highest level of discretion and professionalism.


• Support investment team activities, committee meetings, and project coordination.


• Manage communications, correspondence, and stakeholder interactions on behalf of the team.


• Oversee expense management, reporting, and administrative processes.


• Partner closely with fellow Executive Assistants to ensure effective workload distribution and seamless team support.


• Drive efficiencies through the use of technology, digital tools, and AI-enabled productivity solutions.


• Assist with special projects and ad hoc requests as required.

Candidate Profile

• Minimum 8 years' experience in an Executive Assistant, Team Assistant, or Business Support role.


• Prior experience within investment management, private equity, sovereign wealth funds, asset management, banking, or financial services is essential.


• Demonstrated experience supporting senior stakeholders within a complex corporate environment.


• Strong organisational and multitasking skills with exceptional attention to detail.


• Technology-savvy with a genuine interest in leveraging AI and productivity tools to improve efficiency.


• Proactive, adaptable, and solutions-oriented, with a \"work smarter, not harder\" mindset.


• Excellent verbal and written communication skills in English.


• Comfortable working in a highly collaborative team environment.


• Ability to obtain and maintain required security clearance due to the nature of the organisation.

Executive Assistant in Abu Dhabi, United Arab Emirates

Requirements: