Executive Assistant & ERP/CRM Guardian (Russian)

I R S HEAVY EQUIPMENT AND MACHINERY TRADING DWC-LLC; Dubai; On-site; AED 100,440 - 167,400; Full time

Job summary

IRS Heavy Equipment & Machinery Trading DWC-LLC is seeking an Operations Administrator in Dubai to guard order in our ERP/CRM systems and protect data integrity across sales, procurement and finance. You will ensure data accuracy and assist in migrations from Google Sheets as we move to a single ERP environment.

The role requires a high level of organization, familiarity with FirstBit ERP and Bitrix24 CRM, and strong English for formal communications; Russian fluency is mandatory for daily

Qualifications

• Fluent in Russian; English used for banks/government bodies.
• Strong accuracy and discipline with structured data.
• Experience with ERP/CRM data governance and end-to-end records management.
• Understanding of orders, POs, invoices and logistics paperwork is a plus.
• Able to act as an internal power-user and document procedures.

Responsibilities

• Control data quality across ERP (FirstBit) and CRM (Bitrix24); flag gaps and elevate deviations to CEO.
• Maintain master data and reference records; keep systems clean and consistent.
• Assist during transition period with data entry and clean-up as records migrate to ERP.
• Help colleagues use ERP/CRM; resolve blockers and document processes.
• Prepare bank documents; liaise with Free Zone and government authorities; track licenses/visas.

Skills

Russian fluency

Attention to detail

Discretion

Data governance mindset

ERP proficiency

Administrative coordination

Tools

FirstBit ERP

Bitrix24 CRM

Google Sheets

Google Workspace

Excel

1C

Job description

IRS Heavy Equipment & Machinery Trading DWC-LLC is seeking an Operations Administrator in Dubai to guard order in our ERP/CRM systems and protect data integrity across sales, procurement and finance. You will ensure data accuracy and assist in migrations from Google Sheets as we move to a single ERP environment.

The role requires a high level of organization, familiarity with FirstBit ERP and Bitrix24 CRM, and strong English for formal communications; Russian fluency is mandatory for daily