Executive Assistant - Cluster General Manager

AccorHotel; Dubai; In loco; AED 279.000 - 446.000; Tempo pieno

Descrizione del lavoro

The Executive Assistant will provide high-level administrative and organizational support to the Cluster General Manager overseeing Banyan Tree Dubai and Delano Dubai. This role demands discretion, professionalism, and proactive calendar and communications management for senior leadership and VIP guests.

You will coordinate meetings, travel, and key projects, maintain confidential information, and act as an ambassador within the hotel and with external stakeholders, ensuring seamless operations

Competenze

• Minimum 5 years of experience as an Executive Assistant or similar role.
• Exceptional organizational and time-management skills in a fast-paced environment.
• Excellent written and verbal communication with strong attention to detail.
• High level of discretion and confidentiality in handling sensitive information.
• Bachelor's degree or equivalent experience preferred.

Mansioni

• Manage the Cluster General Manager's calendar including scheduling meetings, appointments and travel arrangements with precision.
• Screen, prioritize and respond to incoming communications on behalf of the Cluster GM.
• Prepare and edit correspondence, presentations, reports and meeting agendas.
• Coordinate and follow up on key projects and action items ensuring deadlines are met.
• Facilitate communication between the Cluster GM and hotel departments, corporate offices, clients and external stakeholders.
• Assist in organizing internal and external meetings, events and VIP visits including logistics and hospitality arrangements.
• Handle confidential information with utmost discretion and maintain professionalism.
• Support the Cluster GM with special projects, research and data analysis as required.
• Maintain filing systems, databases and documentation for easy retrieval and compliance.
• Act as an ambassador for the Cluster GM within the hotel and with external contacts.

Conoscenze

Executive Support

Time management

Communication

Discretion

Interpersonal skills

Independent work

Multitasking

Formazione

Bachelor's degree or equivalent

Strumenti

Microsoft Office

Outlook

Descrizione del lavoro

Summary

The Executive Assistant (EA) will play a pivotal role in ensuring the smooth efficient functioning of the Executive Office by providing high-level administrative operational and organizational support to the Cluster General Manager overseeing Banyan Tree Dubai and Delano Dubai. This role demands strong analytical thinking discretion and the ability to communicate effectively with senior leadership VIP guests and internal and external stakeholders. This role requires exceptional discretion professionalism and a proactive approach to managing the GMs schedule correspondence and key initiatives.

Key Responsibilities

• Manage the Cluster General Managers calendar including scheduling meetings appointments and travel arrangements with precision and foresight.
• Screen prioritize and respond to incoming communications emails and calls on behalf of the Cluster GM.
• Prepare and edit correspondence presentations reports and meeting agendas with accuracy and professionalism.
• Coordinate and follow up on key projects and action items ensuring deadlines are met and information flows smoothly.
• Facilitate communication between the Cluster GM and hotel departments corporate offices clients and external stakeholders.
• Assist in organizing internal and external meetings events and VIP visits including logistics and hospitality arrangements.
• Handle confidential information with utmost discretion and maintain a high level of professionalism at all times.
• Support the Cluster GM with special projects research and data analysis as required.
• Maintain filing systems databases and documentation to ensure easy retrieval and compliance with company policies.
• Act as an ambassador for the Cluster GM representing the executive office positively and professionally within the hotel and with external contacts.

Qualifications

• Minimum 5 years of experience as an Executive Assistant or similar role preferably supporting senior leadership in luxury hospitality or corporate settings.
• Exceptional organizational and time-management skills with the ability to multitask and prioritize effectively in a fast-paced environment.
• Excellent written and verbal communication skills with strong attention to detail.
• Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook) and comfortable with digital communication tools.
• High level of discretion and confidentiality in handling sensitive information.
• Strong interpersonal skills with the ability to build effective relationships across all levels of the organization.
• Proactive resourceful and solution-oriented mindset.
• Ability to work independently and as part of a team.
• Bachelors degree or equivalent experience preferred.

Why Join Us

At Banyan Tree Dubai & Delano Dubai we offer a dynamic work environment where passion for excellence and luxury is at the core of our business. Join our team and become a part of two of the worlds most iconic hotel brands each with a unique style and commitment to providing unparalleled service and unforgettable experiences for our guests.

Remote Work

No

Employment Type

Full-time