Executive Assistant & Calendar Maestro

Dillon and Bird; Dubai; On-site; AED 134,000 - 268,000; Full time

Job summary

Dillon and Bird in Dubai seeks a proactive Personal Assistant to support senior management with calendar management, correspondence, and document preparation.

You will liaise with clients and internal teams, coordinate travel, and maintain confidential records, delivering polished reports and presentations. A professional presence and discretion are essential.

This full‑time role offers an on‑site position in Dubai and requires strong MS Office skills and experience in executive support.

Qualifications

• Prior experience as a Personal Secretary, PA, or Executive Assistant is preferred.
• Excellent verbal and written communication, comfortable representing management.
• Strong organizational skills with ability to multitask under pressure.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Professional presence with confident, positive attitude and discretion.
• Calendar management using Google/Outlook calendars.
• Experience with video conferencing platforms (Zoom, Teams, Google Meet).
• Familiarity with filing, document management, and office equipment.
• Fast typing with high accuracy for correspondence and reports.

Responsibilities

• Manage daily schedule, appointments, and meetings for management.
• Handle emails, calls, and official correspondence with discretion.
• Prepare polished documents, reports, and presentations.
• Liaise with internal teams and external clients.
• Coordinate travel arrangements and meeting logistics.
• Maintain confidential records.
• Provide broad administrative and personal support to management.

Skills

Verbal communication

Written communication

Organizational skills

Discretion

Multitasking

Professional presence

Calendar management

Scheduling tools

Video conferencing familiarity

Typing speed

Tools

MS Office suite

Calendar tools

Video conferencing platforms

Document management systems

Job description

Dillon and Bird in Dubai seeks a proactive Personal Assistant to support senior management with calendar management, correspondence, and document preparation.

You will liaise with clients and internal teams, coordinate travel, and maintain confidential records, delivering polished reports and presentations. A professional presence and discretion are essential.

This full‑time role offers an on‑site position in Dubai and requires strong MS Office skills and experience in executive support.