Executive Assistant

Hitachi; Dubai; On-site; AED 167,000 - 257,000; Full time

Job summary

Hitachi Energy L.L.C in Dubai is seeking an experienced Executive Assistant to provide high‑level support to senior executives, ensuring efficient operation of the office and seamless execution of strategic initiatives.

You will manage complex calendars, coordinate meetings and travel, prepare documents, handle confidential information, and support special projects while upholding safety and integrity values.

Qualifications

• Progressive EA experience supporting Csuite executives or senior leaders.
• Strong MS Office skills and professional communication.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage complex calendars scheduling meetings appointments and travel arrangements with strong attention to detail.
• Prepare and edit correspondence presentations reports and other documents ensuring accuracy clarity and alignment with company branding.
• Organize and coordinate internal and external meetings including preparing agendas taking minutes and tracking action items.
• Serve as the primary point of contact for internal and external stakeholders managing inquiries calls and visitors professionally.
• Handle confidential information with discretion and maintain a high level of professionalism at all times.
• Process expense reports invoices and financial documentation accurately and promptly.
• Support special projects and initiatives conducting research and compiling data when required.
• Maintain organized physical and digital filing systems to ensure efficient document retrieval.
• Anticipate executive needs and proactively identify and resolve potential issues.
• Coordinate office supplies equipment maintenance and administrative tasks to ensure smooth daily operations.
• You will be responsible for ensuring compliance with applicable external and internal regulations procedures and guidelines.
• Living Hitachi Energys core values safety and integrity which means taking responsibility for your own actions while caring for your colleagues and the business.

Skills

Calendar management

Meeting coordination

Communication skills

Time management

Discretion/confidentiality

Expense management

Research & data compilation

MS Office proficiency

Stakeholder management

Travel coordination

Education

Bachelor's degree in Business Administration or related field

Communications degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Location

Dubai Dubai Emirate United Arab Emirates

Job ID

R0117625

Company Name

HITACHI ENERGY L.L.C

Profession (Job Category)

Administration & Facilities

Job Schedule

Full time

Remote

No

Job Description

The opportunity

The Executive Assistant provides high-level administrative support to senior executives ensuring efficient operation of the office and seamless execution of strategic initiatives within the organization

How youll make an impact

• Manage complex calendars scheduling meetings appointments and travel arrangements with strong attention to detail.

• Prepare and edit correspondence presentations reports and other documents ensuring accuracy clarity and alignment with company branding.

• Organize and coordinate internal and external meetings including preparing agendas taking minutes and tracking action items.

• Serve as the primary point of contact for internal and external stakeholders managing inquiries calls and visitors professionally.

• Handle confidential information with discretion and maintain a high level of professionalism at all times.

• Process expense reports invoices and financial documentation accurately and promptly.

• Support special projects and initiatives conducting research and compiling data when required.

• Maintain organized physical and digital filing systems to ensure efficient document retrieval.

• Anticipate executive needs and proactively identify and resolve potential issues.

• Coordinate office supplies equipment maintenance and administrative tasks to ensure smooth daily operations.

• You will be responsible for ensuring compliance with applicable external and internal regulations procedures and guidelines.

• Living Hitachi Energys core values safety and integrity which means taking responsibility for your own actions while caring for your colleagues and the business.

Your Background

• Minimum 5 years of progressive experience as an Executive Assistant supporting Csuite executives or senior leaders in a fastpaced corporate environment.

• Bachelors degree in business administration Communications or a related field preferred.

• Strong proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) and other relevant productivity tools.

• Exceptional organizational and timemanagement skills with the ability to prioritize tasks and meet deadlines effectively.

• Excellent written and verbal communication skills with strong command of grammar and clarity.

• Demonstrated ability to maintain confidentiality and exercise sound judgment and discretion.

• Strong interpersonal skills with the ability to build rapport and communicate effectively across diverse stakeholders.

• Proactive selfmotivated and capable of working independently with minimal supervision.

• Experience with travel coordination and expense management systems is highly desirable.

• Strong problemsolving skills and meticulous attention to detail.

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Required Experience

IC