Executive Assistant

Yaz Marketing; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a proactive Executive Assistant to support senior management in a fast-paced environment. This role requires exceptional organizational and multitasking abilities, as you will manage the CEO's schedule, prepare high-quality reports, and serve as a strategic liaison. You'll thrive in a dynamic setting, ensuring seamless operations while maintaining confidentiality and professionalism. If you're detail-oriented and eager to contribute to a growing team, this opportunity is perfect for you. Join a company that values your skills and offers a chance to make a significant impact.

Qualifications

• Proven experience in executive or personal assistant roles supporting senior management.
• Strong organizational skills and ability to manage multiple priorities efficiently.

Responsibilities

• Manage the CEO's daily schedule and coordinate meetings effectively.
• Prepare reports, presentations, and manage sensitive information with discretion.

Skills

Organizational Skills

Multitasking

Written Communication

Verbal Communication

Discretion

Proactive Thinking

Attention to Detail

Interpersonal Skills

Education

Experience as Executive Assistant

Experience supporting CEO or executive team

Tools

Google Workspace

Project Management Software

Calendar Management Platforms

Job description

We are seeking a proactive and highly organized Executive Assistant to support senior management with day-to-day operations, scheduling, communication, and administrative tasks. The ideal candidate is detail-oriented, professional, and able to manage multiple priorities efficiently.

Responsibilities

• Manage and optimize the CEO's daily schedule, including proactive calendar management, meeting coordination, and prioritization of urgent tasks.
• Prepare high-quality reports, presentations, meeting agendas, minutes, and follow-up communications.
• Act as a strategic gatekeeper and liaison between the CEO, internal teams, clients, external stakeholders, and partners.
• Maintain strict confidentiality and manage sensitive information with the utmost discretion.
• Support project management workflows, ensuring deadlines are met and critical tasks are followed through.
• Draft professional communications and correspondence on behalf of the CEO.
• Organize complex travel arrangements, visas, itineraries, and accommodation.
• Assist with operational initiatives across YAZ Media's business growth, marketing, production, and new client acquisition activities.
• Coordinate with suppliers, service providers, and key business contacts.
• Monitor and manage follow-ups with legal matters, financial collections, contracts, and vendor relations.
• Manage the CEO's personal schedule, appointments, and errands to ensure seamless integration between personal and professional commitments.
• Handle personal travel bookings, reservations, and logistics.
• Assist with family-related coordination, including events, schedules, and administrative support.
• Oversee personal purchases, household arrangements, and ad-hoc requests.
• Provide discreet and reliable support to ensure the CEO remains focused on high-impact priorities.
• Proactively anticipate the CEO's needs and prepare materials, briefings, and insights in advance.
• Help build and maintain internal playbooks, processes, and systems for better delegation and workflow optimization.
• Assist in tracking key metrics, team performance, and project progress.
• Provide light-touch research and preparation for meetings, negotiations, and strategic discussions.
• Support the onboarding of new hires, partners, and service providers.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or in a senior administrative support role, ideally supporting a CEO, founder, or executive team.
• Strong organizational and multitasking abilities with an anticipatory mindset.
• Excellent written and verbal communication skills (English required; Arabic is a strong advantage).
• Tech-savvy: proficient in Google Workspace, productivity tools, calendar management platforms, and project management software.
• Absolute discretion and ability to handle sensitive information with professionalism.
• Proactive, solutions-oriented thinker with sharp attention to detail.
• Ability to thrive in a fast-paced, high-growth environment and manage shifting priorities.
• Based in Dubai, with flexibility for occasional travel and extended hours, as needed.
• Professional presentation and strong interpersonal skills.