Executive Assistant

Innovations Global; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading consulting firm in Dubai is looking for an experienced Executive Assistant to support C-level executives. The role requires organizing schedules, handling communications, and managing office tasks. Candidates should have over 10 years of experience and strong organizational skills, with proficiency in MS Office. The position offers a competitive salary package and benefits as per company policy.

Qualifications

• 10+ years of experience as a Personal Assistant or Executive Assistant.
• Proven experience managing complex calendars and interacting with HNWI/UHNWI individuals.
• Excellent verbal and written communication in English.

Responsibilities

• Provide high-level administrative and personal support to the executive.
• Manage complex calendars and organize meetings.
• Liaise with internal teams, clients, and external stakeholders.

Skills

Complex calendar management

Communication skills

Office administration

Multitasking

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office (Outlook, Word, Excel, PowerPoint)

Job description

Responsibilities

• Provide high-level administrative and personal support to the executive.
• Manage complex calendars, coordinating across multiple C-level executives and international stakeholders.
• Schedule and organize meetings, appointments, and international/local travel arrangements.
• General Office management, Onboarding employees etc
• Draft, proofread, and prepare documents, presentations, press releases, and reports.
• Handle communication (emails, phone calls) and act as a professional point of contact on behalf of the executive.
• Coordinate with Press/Media and relevant Ministries in the UAE and overseas when required.
• Organize and coordinate meetings, including agenda preparation and logistics.
• Liaise professionally with internal teams, clients, HNWI/UHNWI individuals, and external stakeholders.
• Manage personal errands or household coordination as required.
• Maintain confidentiality and handle sensitive information with discretion.
• Maintain and organize digital and physical filing systems.
• Track action items and follow up to ensure timely completion.

Requirements

• Minimum of 10 years of experience as a Personal Assistant or Executive Assistant.
• Proven experience managing complex calendars, multiple C-levels, and exposure to HNWI/UHNWI individuals.
• General office administration.
• Strong ability to draft, edit, and coordinate press releases and communication with external authorities.
• Excellent verbal and written communication in English.
• Strong planning, organizational, and multitasking skills.
• High level of integrity, confidentiality, and professionalism.
• Proficient in MS Office (Outlook, Word, Excel, PowerPoint).
• Bachelor’s degree in Business Administration or a related field (preferred).

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• Job location – Dubai
• Type – Permanent
• Package – AED 14000 – AED 18000 in hand/month + benefits as per company policy