Executive Assistant

Gateworth Group; Dubai; On-site; AED 268,000 - 312,000; Full time

Benefits offered by this job

Benefits package

Job summary

Gateworth Group offers an experienced Executive Assistant role based in Dubai, supporting the Regional Managing Director with diary management, travel coordination and regional stakeholder liaison.

The successful candidate will bring 4-5 years of EA experience at C-suite level, strong MS Office skills, and the ability to operate independently across multiple time zones in a fast-paced environment.

Qualifications

• 4-5 years minimum experience as an Executive Assistant supporting C-suite leadership.
• Strong organisational, prioritisation and problem-solving skills.
• Working experience in the UAE, ideally with a multinational manufacturing business.
• Confident engaging with senior stakeholders and influencing when required.
• High proficiency in Microsoft Excel and PowerPoint.

Responsibilities

• Manage a complex executive diary and coordinate meetings across time zones.
• Coordinate international travel including flights, accommodation and visas.
• Act as a liaison between the MD and senior regional stakeholders.
• Prepare meeting agendas, presentations, reports and correspondence.
• Manage multiple inboxes and diary coordination across time zones.
• Support day-to-day operations through proactive communication and workflow management.
• Prioritise communications and activities for the Managing Director.
• Assist with research, strategic projects and ad hoc initiatives.
• Accompany the MD on international travel as required.

Skills

Executive support

Diary management

Prioritisation

Stakeholder management

Communication

Travel coordination

Research & ad hoc projects

Time zone coordination

Problem-solving

Independent working

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Compensation: AED 24,000 to 28,000 plus benefits

Location: Dubai, UAE

Overview

Gateworth is partnering with a globally recognised manufacturing business to appoint an experienced Executive Assistant to serve as the trusted right hand to the Regional Managing Director. In this fast paced and varied role the successful individual will proactively manage conflicting priorities, identify challenges and implement effective solutions, alongside ensuring the smooth day-to-day coordination of the Managing Director's business activities.

Main Responsibilities

• Manage a complex executive diary, balancing competing priorities and coordinating meetings, appointments and business commitments.
• Coordinate international travel, including flights, accommodation and visa arrangements.
• Act as a key liaison between the Managing Director and senior stakeholders across the region.
• Prepare meeting agendas, presentations, reports and correspondence.
• Manage multiple inboxes and oversee diary coordination across different time zones.
• Support day-to-day business operations through proactive communication and workflow management.
• Prioritise communications, requests and business activities on behalf of the Managing Director.
• Assist with research, strategic projects and ad hoc business initiatives.
• Accompany the Managing Director on international travel as required.

Qualifications

• 4-5 years' minimum experience as an Executive Assistant supporting C-suite leadership.
• Exceptional organisational, prioritisation and problem-solving skills.
• Working experience in the UAE, ideally with a multinational manufacturing business.
• Confident engaging with senior internal and external stakeholders, with the ability to influence, challenge and manage expectations where required.
• High level of proficiency using Microsoft suite including Excel and PowerPoint.
• Proven ability to work independently in a fast-paced, demanding environment.
• Flexibility regarding working hours where required to support global time zones.