Executive Assisant

Jobsatdubai; Abu Dhabi; On-site; AED 134,000 - 223,000; Full time

Job summary

Hitachi Rail is seeking an enthusiastic and self-motivated Executive Assistant to thrive in a fast-paced environment. The role is based in Abu Dhabi, UAE, supporting senior leadership and coordinating across departments.

The ideal candidate has 3–5 years of EA experience, strong Microsoft Office skills, excellent organizational abilities, and a high level of integrity. English proficiency is essential, and Arabic is a plus.

Qualifications

• 3 to 5 years of experience as an executive assistant.
• Proficiency in Microsoft Office (PowerPoint, Excel, Outlook).
• Bachelor’s degree required.
• Strong organizational and confidentiality skills.

Responsibilities

• Booking and arranging travel and accommodation.
• Managing the Country Manager's agenda and meetings.
• Maintaining databases and filing systems.
• Assisting other departments (Sales, HR, Finance, PM).
• Editing presentations and coordinating with other country assistants.
• Maintaining MOM records and documentation to be signed.
• Handling confidential information with discretion.

Skills

English proficiency

Education

Bachelor’s degree

Tools

PowerPoint

Excel

Outlook

Job description

Executive Assisant

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Job Description:

Hitachi Rail is looking for an enthusiastic self-motivated Executive Assistant who thrives in a fast-paced environment. The successful candidate is comfortable performing a wide range of tasks from administrative to strategic. The position is based in Abu Dhabi – UAE

About Us
A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organization to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Accountabilities:

• Booking and arranging Travel and accommodation when required.
• Country Manager Agenda (meetings)
• Managing data bases and filing system
• Assisting where necessary other Depts. Like; Sales, HR, Finance or PM Dept.
• Organizational Skills
• Editing of Presentations
• Coordination with other countries assistant when needed.
• Management and recording MOM
• Collecting all the document that needs to be signed by the Country Manager in UAE (candidate must be the only interface with the colleagues when a document must be signed, exception is only for HR documents)
• Feedback about actions assigned to the Country Manager According to the MOM
• High level of integrity, accountability and initiative
• Expenses Management (If assigned)
• Events Coordinationsupport
• Strong communication, interpersonal and problem solving skills
• Receive all the company packages
• P.O. Box Management (Correspondences)
• Screening phone calls, enquiries and requests, and handling them when appropriate
• meeting and greeting visitors at all levels of seniority
• Discretion and an understanding of confidentiality issues.

Requirements:
• 3 to 5 year of expertise
• Microsoft (Power Point, Excel… Etc.)
• Outlook
Education:
• Bachelor’s Degree
Languages:
• English Proficiency
• Arabic is a plus
•
Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment – we are proud to be an equal opportunity employer.

We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail