Executive Admin Coordinator Corporate Transformation

Dubai Careers - A Smart Dubai Initiative; Dubai Emirate; On-site; AED 112,000 - 201,000; Full time

Job summary

Roads and Transport Authority in Dubai seeks a proactive Office Administrator to support the Development & Corporate Transformation department. You will manage personnel files, coordinate department activities, and ensure timely clerical tasks and smooth day-to-day operations for the director's office.

A Bachelor or Higher Diploma in Business Administration is required, with 0–2 years of experience. UAE nationality only.

Qualifications

• Bachelor / Higher Diploma in Business Administration from a recognized University (education field).
• 0–2 years of working experience in administration or office support.
• UAE Nationality only.

Responsibilities

• Maintain the Department employees' personnel files, in co-ordination with the HR&D Department.
• Coordinate the activities of the department and ensure clerical works and the image of the department.
• Support with clerical duties according to the demand of the director/Department workload.
• Coordinate any office equipment or other maintenance works with the respective maintenance vendors.
• Responsible for timely ordering and printing all office pre-printed stationery items (letterhead, mailing envelopes, business cards, etc).
• Prepare various employee reports or records as deemed necessary.
• Assist the director in all administration functions and carry out duties as assigned in line with department standards and procedures.
• Provide required office equipment and maintenance of office supplies and assist with documentation and correspondence with other departments.
• Prepare and ensure that all formalities are completed upon termination and resignation of an employee.
• Implement annual leave and sick leave policies and prepare return advices.
• Perform other responsibilities associated with the position as appropriate.
• Ensure announcements and circulars are distributed on time to all staff.
• Report changes to personnel issues to the director and attend internal meetings as necessary.
• Create and maintain a tracking database for all office files, receipts, invoices, and payments received.
• Ensure efficient day-to-day running of the director office administrator requirements.

Skills

Clerical skills

Documentation

Communication

Education

Bachelor / Higher Diploma in Business Administration

Job description

Roads and Transport Authority in Dubai seeks a proactive Office Administrator to support the Development & Corporate Transformation department. You will manage personnel files, coordinate department activities, and ensure timely clerical tasks and smooth day-to-day operations for the director's office.

A Bachelor or Higher Diploma in Business Administration is required, with 0–2 years of experience. UAE nationality only.