Events Coordinator - DMCC

7 Management; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

7 Management is seeking an Event Coordinator to plan and coordinate events from confirmation to execution, serving as the primary liaison with DMCC. You will collaborate with internal teams, vendors, and stakeholders to ensure every detail is in place, and oversees all related administration, documentation, and reporting.

The role involves on-site event management, coordinating suppliers, preparing run sheets, communicating with clients, and maintaining documentation and post-event reporting.

Qualifications

• Bachelor's degree in Business Administration, Hospitality Management, or a related field.
• 1–3 years of experience in event coordination within hospitality or similar; experience liaising with free zone authorities or corporate partners is a plus.
• Strong organizational, administrative, and documentation skills with high attention to detail.
• Excellent written and verbal communication skills, with the confidence to liaise with senior stakeholders.

Responsibilities

• Event Planning & Coordination: Manages confirmed bookings from planning through execution, including menus, floor plans, timelines, and special requests. Prepares run sheets and briefs teams ahead of each event.
• On-Site Execution: Attends events to oversee setup and break down, manage timelines, and resolve issues on the spot. Acts as the main contact for clients and guests during the event.
• Vendor & Supplier Coordination: Books and coordinates suppliers (AV, décor, entertainment, photography), ensuring logistics align with the event schedule.
• DMCC Liaison & Stakeholder Coordination: Main point of contact between 7 Management and DMCC. Manages correspondence, meetings, approvals, and deadlines, and aligns all stakeholders on deliverables.
• Client & Cross-Department Communication: Keeps clients updated, manages last-minute changes, and gathers feedback. Works with operations, kitchen, AV, and marketing, including DMCC branding approvals.
• Administration & Reporting: Maintains event calendars and records; handles contracts, permits, invoices, deposits, and billing; prepares post-event summaries and status reports.

Skills

Event coordination

Stakeholder communication

Time management

Flexibility

Education

Bachelor's degree in Business Administration/Hospitality Management

Job description

Company Overview

Established in 2015, 7 Management has grown into a premier hospitality and management group, renowned for its innovative concepts and acclaimed international brands. From casual dining to upscale entertainment, 7 Management delivers experiences that go beyond traditional hospitality across the Middle East and Europe. With a rapidly expanding presence, the group sets the standard in restaurants, lounges, bars, and clubs, seamlessly combining exceptional cuisine with unforgettable entertainment.

Company Overview

Established in 2015, 7 Management has grown into a premier hospitality and management group, renowned for its innovative concepts and acclaimed international brands. From casual dining to upscale entertainment, 7 Management delivers experiences that go beyond traditional hospitality across the Middle East and Europe. With a rapidly expanding presence, the group sets the standard in restaurants, lounges, bars, and clubs, seamlessly combining exceptional cuisine with unforgettable entertainment.

Role Summary

Plans and coordinates events from confirmation through execution while serving as the primary liaison between 7 Management and DMCC. Works closely with internal teams, vendors, and stakeholders to ensure every event detail is in place, and oversees all related administration, documentation, and reporting.

Key Responsibilities

• Event Planning & Coordination: Manages confirmed bookings from planning through execution, including menus, floor plans, timelines, and special requests. Prepares run sheets and briefs teams ahead of each event.
• On-Site Execution: Attends events to oversee setup and break down, manage timelines, and resolve issues on the spot. Acts as the main contact for clients and guests during the event.
• Vendor & Supplier Coordination: Books and coordinates suppliers (AV, décor, entertainment, photography), ensuring logistics align with the event schedule.
• DMCC Liaison & Stakeholder Coordination: Main point of contact between 7 Management and DMCC. Manages correspondence, meetings, approvals, and deadlines, and aligns all stakeholders on deliverables.
• Client & Cross-Department Communication: Keeps clients updated, manages last-minute changes, and gathers feedback. Works with operations, kitchen, AV, and marketing, including DMCC branding approvals.
• Administration & Reporting: Maintains event calendars and records; handles contracts, permits, invoices, deposits, and billing; prepares post-event summaries and status reports.

Qualifications/Skills

• Bachelor's degree in Business Administration, Hospitality Management, or a related field.
• 1–3 years of experience in event coordination within hospitality or similar; experience liaising with free zone authorities or corporate partners is a plus.
• Strong organizational, administrative, and documentation skills with high attention to detail.
• Excellent written and verbal communication skills, with the confidence to liaise with senior stakeholders.
• Comfortable managing multiple events under pressure; flexibility to work evenings, weekends, and event schedules.