Engineering Coordinator

Pullman Hotels & Resorts; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

Pullman Dubai Downtown is seeking an Engineering Administrative Coordinator to bridge Engineering with hotel operations. You will coordinate requests, track maintenance work orders, and support daily task prioritization by Engineering leaders.

The role involves payroll tasks, budgeting input, and purchasing administration within a luxury 5-star hotel in Business Bay, Dubai. Proficiency in MS Office and experience with facilities-management systems are expected.

Qualifications

• Minimum administrative or coordinator experience in a hospitality, facilities, or property management environment.
• Strong attention to detail and excellent organizational skills.
• Proficient with MS Office (Outlook, Word, Excel, Teams) and familiarity with work-order or property-management systems.

Responsibilities

• Serve as liaison between Engineering and hotel departments to coordinate requests, priorities, and follow-up.
• Coordinate maintenance work orders, ensuring dispatch, tracking, follow-up, and timely closure.

Skills

Administrative skills

Organizational skills

Attention to detail

Vendor management

Payroll systems

Facilities-management systems

Purchasing systems

Experience in coordination

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

Job Description:

Company Description

Pullman Dubai Downtown is a cosmopolitan 5 Star hotel located in the Business Bay district in close proximity to the Burj Khalifa, Dubai Mall, and the Dubai Downtown area, with convenient access to and from Sheikh Zayed Road and Al Khail Road.

Elegant contemporary interior design with stunning views of the Dubai Skyline and Dubai Water Canal.

Each of our 340 stylishly designed rooms and suites, offers views of the Dubai Canal and City Center.

Job Description

• Serve as a key liaison between Engineering and other hotel departments, helping coordinate requests, priorities, planned work, and follow-up
• Coordinate maintenance work orders, ensuring requests are appropriately dispatched, tracked, followed up, and closed in a timely manner
• Assist Engineering leaders with the prioritization and assignment of daily tasks to Engineers and Technicians
• Ensures the daily tasks and projects of the team members are completed in a timely manner and relays the updates to the department concerned
• Assists the Chief Engineer in planning for the investment, project and replacement budget on a yearly basis.
• Complete daily timekeeping and payroll tasks for the Engineering Department, ensuring information is accurate and discrepancies are followed up promptly
• Coordinate departmental purchasing administration, including purchase requests, purchase orders, invoices, receiving documentation, vendor information, and month-end requirements
• Handles the sustainability projects of the property and ensures compliance with the local government regulations

Qualifications

• Previous experience in an administrative or coordinator role; experience within Engineering, Facilities, Maintenance, Property Management, or Hotel Operations is preferred
• Strong administrative and organizational skills with excellent attention to detail
• Strong computer skills, including proficiency with Microsoft Outlook, Word, Excel, and Teams
• Experience with work-order, property-management, purchasing, payroll, or facilities-management systems considered an asset

Additional Information

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