Assistant Office Manager | Admin & Ops Coordinator

Caliberly; Abu Dhabi; On-site; AED 60,000 - 100,000; Full time

Job summary

Caliberly in Dubai is seeking an organized Assistant Office Manager to support daily administrative and operational activities. You will coordinate office functions, documentation, communications, and management support while ensuring a professional environment.

The role requires strong organizational and multitasking abilities, excellent English communication, and the ability to work with multiple departments, suppliers, and customers. Experience in trading or distribution is a plus.

Qualifications

• Bachelor-level qualification in Business Admin or Office Management.
• 2–4 years in office administration, executive assistance, or coordination.
• Experience in trading, distribution, automotive, or spare parts is a plus.
• Proficient with MS Office (Excel, Word, Outlook, PowerPoint).
• Excellent written and verbal English; Arabic helpful.
• Familiarity with ERP systems is preferred.

Responsibilities

• Support daily office operations to ensure smooth functioning.
• Coordinate calendars, meetings, travel, and internal requirements.
• Maintain office records and documentation; manage supplies and vendor relations.
• Assist senior management with correspondence, reports, and agendas.
• Handle confidential information with discretion and professionalism.
• Coordinate cross-department communications and follow up on requests.

Skills

Organizational skills

Time management

Communication skills

Interpersonal abilities

Attention to detail

Multitasking

Coordination and follow-up

Problem-solving

Professionalism and confidentiality

Education

Bachelor's or diploma in Business Admin

Tools

MS Office Suite

Job description

Caliberly in Dubai is seeking an organized Assistant Office Manager to support daily administrative and operational activities. You will coordinate office functions, documentation, communications, and management support while ensuring a professional environment.

The role requires strong organizational and multitasking abilities, excellent English communication, and the ability to work with multiple departments, suppliers, and customers. Experience in trading or distribution is a plus.