Dubai Fit-Out Project Lead & Site Coordinator

OnTime HealthCare Services; Dubai; On-site; AED 90,000 - 150,000; Full time

Job summary

OnTime HealthCare Services in Dubai is seeking a highly organized Fit-Out Project Coordinator to support planning and execution of fit-out projects. The role requires hands-on exposure to site activities, subcontractor coordination, and architectural/MEP works to ensure projects meet schedule and quality standards.

You will coordinate with internal teams, suppliers, and consultants, monitor progress, manage documentation, and assist with handover activities, final inspections, and snagging to

Qualifications

• Bachelor's degree or diploma in Civil Engineering, Architecture, Construction Management, or a related field.
• 2-4 years of fit-out/site coordination experience, preferably within the UAE.
• Experience in commercial, retail, hospitality, and/or healthcare fit-out projects is preferred.

Responsibilities

• Support the day-to-day coordination and execution of assigned fit-out projects.
• Assist in preparing, maintaining, and updating project schedules to track activities against agreed timelines.
• Coordinate site activities, manpower requirements, materials, subcontractors, suppliers, and other project resources.
• Monitor project progress against the approved program and promptly report delays to the Project Manager or management.
• Follow up on site works to ensure compliance with drawings, specifications, BOQ, and project requirements.
• Conduct regular site follow-ups and assist in monitoring workmanship, progress, and quality.
• Coordinate between civil, architectural, MEP, HVAC, electrical, plumbing, fire & life safety, and other specialist works to minimize clashes and delays.
• Act as a key coordination point between the site team and the company's internal departments.
• Liaise closely with design, procurement, sales, commercial, accounts, and management teams to support smooth project execution.
• Provide timely updates regarding project requirements, site progress, delays, material requirements, and outstanding issues to relevant internal teams.
• Follow up on information, approvals, and decisions required by the site team to avoid delays.
• Coordinate with the procurement team regarding material and equipment requirements and follow up on deliveries according to the project schedule.
• Coordinate and follow up with subcontractors, suppliers, and specialist contractors regarding scheduled site activities.
• Monitor subcontractor activities against approved schedules, drawings, specifications, and quality requirements.
• Track manpower availability and work progress on site.
• Identify delays, coordination issues, or performance concerns and report them to the Project Manager or management for appropriate action.
• Coordinate and follow up on material deliveries to ensure required materials are available according to the project schedule.
• Assist in preparing and regularly updating project schedules, work programs, and progress trackers.
• Monitor critical and time-sensitive activities and follow up with the responsible parties.
• Maintain an updated tracker of pending activities, materials, approvals, inspections, client decisions, and other outstanding items.
• Promptly expedite potential delays or risks that may affect the project timeline.
• Follow up with relevant teams and contractors to support achievement of project milestones and the committed handover date.
• Assist in coordinating recovery actions when project activities fall behind schedule.
• Monitor site activities and report any works that do not comply with approved drawings, specifications, authority requirements, or applicable regulations.
• Coordinate required inspections, testing, commissioning, and approvals with the relevant parties.
• Support compliance with company and project HSE requirements and report any observed safety concerns.
• Track identified defects and follow up on rectification works prior to project handover.
• Attend site meetings with clients, consultants, contractors, and other project stakeholders as required.
• Maintain professional and timely communication with clients and consultants regarding project coordination matters.
• Coordinate responses to site-related queries and follow up with the responsible parties.
• Track consultant comments, inspections, approvals, and outstanding requirements.
• Maintain organized records of project correspondence, meeting notes, site instructions, approvals, and related documentation.
• Coordinate and track the snagging and de-snagging process.
• Support final inspections and follow up on outstanding completion activities.
• Track outstanding works and coordinate with relevant contractors and teams for completion prior to handover.
• Coordinate testing and commissioning activities for relevant systems.
• Follow up on the collection and submission of as-built drawings, warranties, manuals, certificates, and other required handover documents.
• Support the Project Manager and project team in completing the handover process within the agreed timeline.
• Attend site meetings with clients, consultants, contractors, and other stakeholders as required.

Skills

Site coordination

Project scheduling

Subcontractor coordination

Architectural/MEP coordination

Quality & safety

Progress monitoring

Communication

MS Office

Education

Bachelor's degree or diploma in Civil Engineering, Architecture, Construction Management, or related field

Tools

MS Office

Job description

OnTime HealthCare Services in Dubai is seeking a highly organized Fit-Out Project Coordinator to support planning and execution of fit-out projects. The role requires hands-on exposure to site activities, subcontractor coordination, and architectural/MEP works to ensure projects meet schedule and quality standards.

You will coordinate with internal teams, suppliers, and consultants, monitor progress, manage documentation, and assist with handover activities, final inspections, and snagging to