Dubai Events Coordinator

Xsolla Inc.; Dubai; On-site; AED 100,000 - 167,000; Full time

Benefits offered by this job

Unlimited Flexible Time Off

Private health insurance

Personalized career roadmap for each

Job summary

Xsolla is expanding its Global Experiential Marketing presence in Dubai. The Dubai Events Coordinator will manage local venues, vendors and budgets to deliver polished, well-run events at the Dubai hub and regional events.

You will coordinate sponsorships, coordinate with BD, Product and Creative teams, and support on-site delivery to ensure a positive guest experience. On-site role with travel as needed, experience in gaming/tech is preferred.

Qualifications

• 2+ years of professional experience in events, marketing, or vendor coordination.
• Bachelor's degree in Marketing, Business Administration, Communications, or related field.
• Knowledge of the Dubai/UAE venue, vendor and event landscape.
• Proficiency with Jira, Asana, Monday.com, and Google Workspace.
• Experience in the video games, tech or software industry.
• Arabic language skills.
• Existing relationships with UAE venues, vendors, or event organizers.

Responsibilities

• Coordinate local venue searches in Dubai and the wider UAE.
• Source and manage local vendors for booth production, AV, event rentals, video/photography and merchandise.
• Support delivery of sponsorship deliverables at Xsolla events and local expo.
• Plan and deliver community events to drive Xsolla Club membership.
• Maintain local event budgets and update costs in local currency.

Skills

Local market knowledge

Vendor coordination

Event planning

Arabic language

Budget management

Project management

Education

Bachelor's degree in Marketing, Business Administration, Communications, or related field

Tools

Jira

Asana

Monday.com

Google Workspace

Job description

Задачи:

Coordinate local venue searches in Dubai and the wider UAE, negotiating hire, F&B and associated costs. Source and manage local vendors for booth production, AV, event rentals, video/photography and merchandise. Support delivery of Xsolla's sponsorship deliverables at the DFGC/Xsolla events expo and other local events. Plan and deliver Community driven events in order to drive Xsolla Club membership and awareness in the region. Maintain local event budgets, updating costs regularly and in the correct currency. Research and book hotels for staff attending Dubai-hosted events, working with the hotel sourcing agency. Set up new local events on the Xsolla events page, including copy, venue details and logos. Support event registration setup, including copy, graphics and registration forms. Liaise with local event organizers to research new opportunities and review sponsorship options. Coordinate logistics for speaking sessions with BD, Product and Creative teams. Keep the event roadmap tracker current with local sponsor information, dates and links. Log detailed creative briefs (Jira) for local event materials and follow through to completion. Support on-site delivery at local events, ensuring smooth vendor set-up and a positive guest experience. Support on-site membership at Xsolla Club, ensuring a positive guest experience. Handling sensitive financial information/managing budgets/accessing funds Accessing confidential company data Ensuring compliance with regulatory requirements Rights Under the UAE Personal Data Protection Law: Applicants are encouraged to inquire about their rights under the UAE Personal Data Protection Law. If you have questions regarding our hiring practices, please contact [e-mail]

Требования:

We are looking for a Dubai Events Coordinator who is trustworthy, self-driven, motivated, and accountable to join our Global Experiential Marketing team as a founding member of Xsolla's new Dubai hub. The ideal candidate brings strong local market knowledge of Dubai and the wider UAE, and is passionate about delivering polished, well-run events, including Xsolla's presence at the DFGC/Xsolla events expo and the Xsolla Club in Dubai. You will use your local vendor and venue relationships, planning skills, and attention to detail to ensure Xsolla's Dubai-hosted events run smoothly and reflect genuine local market understanding, working closely with the Event Operations Manager and regional colleagues. The right person for this role will be a proactive, personable coordinator who can navigate the local UAE events landscape and build strong on-the-ground vendor and partner relationships. This role is in-office/on-site at Xsolla's new Dubai hub and will require occasional local and regional travel. 2+ years of professional experience in events, marketing, or vendor coordination. Bachelor's degree in Marketing, Business Administration, Communications, or related field. Demonstrated knowledge of the Dubai/UAE venue, vendor and event landscape. Proficiency in project management tools such as Atlassian Suite, Jira, Asana, Monday.com, and the Google Workspace. Experience in the video games, tech or software industry. Arabic language skills. Existing relationships with UAE venues, vendors, or event organizers.

Условия:

• unlimited Flexible Time Off
• private health insurance
• personalized career roadmap for each employee

Equality Opportunity Statement: Xsolla is dedicated to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, genetics, disability, age, social background or other characteristics. We welcome and encourage applications from all qualified individuals and are dedicated to ensuring a fair and transparent recruitment process.

For the Dubai Events Coordinator, MENA role, we will request a background check.