Dubai Events Coordinator, MENA

Xsolla Inc.; Abu Dhabi; On-site; AED 54,000 - 72,000; Full time

Job summary

Xsolla seeks a Dubai Events Coordinator to join our Global Experiential Marketing team as a founding member of the new Dubai hub. The role leverages deep knowledge of the Dubai/UAE events landscape, vendor relationships, and planning skills to deliver polished, on-brand local events.

You will work closely with the Event Operations Manager and regional colleagues, manage budgets, and coordinate logistics for venues, vendors, and sponsorship deliverables at Dubai-hosted events, with occasional

Qualifications

• 2+ years of professional experience in events, marketing, or vendor coordination.
• Bachelor's degree in Marketing, Business Administration, Communications, or related field.
• Demonstrated knowledge of the Dubai/UAE venue, vendor and event landscape.
• Proficiency in project management tools such as Atlassian Suite, Jira, Asana, Monday.com, and the Google Workspace.

Responsibilities

• Coordinate local venue searches in Dubai and the wider UAE, negotiating hire, F&B and associated costs.
• Source and manage local vendors for booth production, AV, event rentals, video/photography and merchandise.
• Support delivery of Xsolla's sponsorship deliverables at the DFGC/Xsolla events expo and other local events.
• Plan and deliver Community driven events to drive Xsolla Club membership and awareness in the region.
• Maintain local event budgets, updating costs regularly and in the correct currency.
• Research and book hotels for staff attending Dubai-hosted events, working with the hotel sourcing agency.
• Set up new local events on the Xsolla events page, including copy, venue details and logos.
• Support event registration setup, including copy, graphics and registration forms.
• Liaise with local event organizers to research new opportunities and review sponsorship options.
• Coordinate logistics for speaking sessions with BD, Product and Creative teams.
• Keep the event roadmap tracker current with local sponsor information, dates and links.
• Log detailed creative briefs (Jira) for local event materials and follow through to completion.
• Support on-site delivery at local events, ensuring smooth vendor set-up and a positive guest experience.
• Support on-site membership at Xsolla Club, ensuring a positive guest experience.

Skills

Event coordination

Project management

Vendor management

Education

Bachelor's degree in Marketing, Business Administration, Communications, or related field

Tools

Atlassian Suite

Jira

Asana

Monday.com

Google Workspace

Job description

Job description

ABOUT YOU

We are looking for a Dubai Events Coordinator who is trustworthy, self-driven, motivated, and accountable to join our Global Experiential Marketing team as a founding member of Xsolla's new Dubai hub. The ideal candidate brings strong local market knowledge of Dubai and the wider UAE, and is passionate about delivering polished, well-run events, including Xsolla's presence at the DFGC/Xsolla events expo and the Xsolla Club in Dubai.

You will use your local vendor and venue relationships, planning skills, and attention to detail to ensure Xsolla's Dubai-hosted events run smoothly and reflect genuine local market understanding, working closely with the Event Operations Manager and regional colleagues.

The right person for this role will be a proactive, personable coordinator who can navigate the local UAE events landscape and build strong on-the-ground vendor and partner relationships.

This role is in-office/on-site at Xsolla's new Dubai hub and will require occasional local and regional travel.

ABOUT US

Xsolla is a global commerce company with robust tools and services to help developers solve the inherent challenges of the video game industry. From indie to AAA, companies partner with Xsolla to help them fund, distribute, market, and monetize their games. Grounded in the belief in the future of video games, Xsolla is resolute in the mission to bring opportunities together, and continually make new resources available to creators. Headquartered and incorporated in Los Angeles, California, Xsolla operates as the merchant of record and has helped over 1,500+ game developers to reach more players and grow their businesses around the world. With more paths to profits and ways to win, developers have all the things needed to enjoy the game.

For more information, visit xsolla.com.

Longevity Opportunity Vision — Enjoy the game!

Responsibilities

• Coordinate local venue searches in Dubai and the wider UAE, negotiating hire, F&B and associated costs.
• Source and manage local vendors for booth production, AV, event rentals, video/photography and merchandise.
• Support delivery of Xsolla's sponsorship deliverables at the DFGC/Xsolla events expo and other local events.
• Plan and deliver Community driven events in order to drive Xsolla Club membership and awareness in the region.
• Maintain local event budgets, updating costs regularly and in the correct currency.
• Research and book hotels for staff attending Dubai-hosted events, working with the hotel sourcing agency.
• Set up new local events on the Xsolla events page, including copy, venue details and logos.
• Support event registration setup, including copy, graphics and registration forms.
• Liaise with local event organizers to research new opportunities and review sponsorship options.
• Coordinate logistics for speaking sessions with BD, Product and Creative teams.
• Keep the event roadmap tracker current with local sponsor information, dates and links.
• Log detailed creative briefs (Jira) for local event materials and follow through to completion.
• Support on-site delivery at local events, ensuring smooth vendor set-up and a positive guest experience.
• Support on-site membership at Xsolla Club, ensuring a positive guest experience.

Requirements

• 2+ years of professional experience in events, marketing, or vendor coordination.
• Bachelor's degree in Marketing, Business Administration, Communications, or related field.
• Demonstrated knowledge of the Dubai/UAE venue, vendor and event landscape.
• Proficiency in project management tools such as Atlassian Suite, Jira, Asana, Monday.com, and the Google Workspace.

Preferred:

• Experience in the video games, tech or software industry.
• Arabic language skills.
• Existing relationships with UAE venues, vendors, or event organizers.