DR_Retail Leasing.Assistant Manager - Leasing

Dubai Parks and resorts; United Arab Emirates; On-site; AED 120,000 - 150,000; Full time

Job summary

Dubai Parks and Resorts is looking for an Assistant Manager - Leasing to assist in budget preparation and coordinate with the collections team. The role involves sourcing prospective tenants and executing leasing agreements while ensuring compliance with company standards.

Applicants should have a Bachelor's Degree and 2-3 years of relevant experience, preferably in the Middle East, with a strong retail background and financial management skills.

Qualifications

• Minimum 2-3 years experience in a relevant field.
• Middle East experience is preferred.
• Strong understanding of local industry trends.

Responsibilities

• Assist in preparation of budgets and coordinate with collections for timely payments.
• Support the Head of Retail Leasing with compliance on new tenant proposals.
• Pursue potential tenants and negotiate leasing deals.

Skills

Business Administration

Retail background

Financial management

Revenue and cost analysis

Analytical skills

Education

Bachelor’s Degree in Business Administration or related field

Job description

About the Job

We are looking for a Assistant Manager - Leasing to join Dubai Holding Asset Management.

Responsibilities

• Assist in preparation of budgets by providing due inputs on various factors including vacant units, timelines, potential terminations, non-renewals, etc.
• Coordinate with the collections team for collection of rents, deposits and leasing fees to ensure payments are made accurately on time.
• Perform general administrative duties such as ensuring documents are signed in a timely fashion, setting up new files, preparing routine correspondence, etc.
• Support the Head of Retail Leasing and other line departments to ensure that all proposals for new tenants comply with company guidelines, budgets and have received appropriate approvals.
• Coordinate with the Legal department for preparation of tenancy contract templates and forms to ensure standardization of leasing documents within the framework of federal law.
• Ensure lease contracts are effectively tracked, produce supporting documentation for new leases and lease renewals, compile lease summaries and liaise with clients to clarify leases for timely approvals.
• Source prospective tenants and generate new leasing leads and negotiate qualified deals from inception to final execution, including submission for review to the leasing committee.
• Handle client physical and database lease files to ensure that the lease files contain accurate and up-to-date records.
• Ensure the lease document management system is kept up to date with all new leasing deals for specific developments.
• Assist in preparing timely reports for Senior Management review and analysis.
• Prepare memos and RAFs for case justification and approval from Management as per DOA.
• Maintain accurate sales force data, inventory and preparation of accurate lease agreements.
• In the event that lease preparation is done by someone else, validate documents and agreements.
• Create tenant profiles and accurate databases for each tenant category to facilitate information retrieval and ensure proper follow‑up.
• Proactively develop and manage the relationship with clients to ensure service delivery expectations are exceeded.
• Prepare regular reports within specified time frames detailing property status and performance, including recommendations on lease negotiations.
• Support the Head, Senior Managers, Managers, Assistant Managers in any follow‑ups and negotiations.
• Assist the Senior Leasing Manager and Leasing Manager in developing tenant and customer focused strategies through monitoring customer, tenant and asset feedback.
• Make follow‑up calls to tenants who have not reverted to renewal reminder notification.
• Conduct adequate market analysis on competitive leasing trends and report to management.
• Conduct presentations and site visits for prospective tenants in order to promote DHAM retail projects.
• Assess leasing issues on an ongoing basis and recommend and implement remedial tactics to mitigate risk.

Qualifications

• Bachelor’s Degree in Business Administration, Marketing or any related field preferred.
• Minimum 2-3 years experience in a relevant field.
• Middle East experience is preferred.
• Strong retail background and good understanding of the local industry.
• Strong financial management and business acumen.
• Adept in revenue and cost analysis.
• Advanced analytical skills.
• Thorough knowledge of retail market trends and intelligence.