Document Controller (Finance Department)

NAFFCO Careers; Dubai; On-site; AED 70,000 - 100,000; Full time

Job summary

NAFFCO Careers is seeking a Document Controller for the Finance Department to manage, organise and maintain financial documents and records. The role ensures accurate document control, timely distribution, secure filing, version management and compliance with procedures.

Responsibilities include handling invoices, purchase orders, payment requests and supporting documents, ensuring proper indexing and secure storage, and maintaining thorough documentation records for audit purposes.

Qualifications

• Bachelor’s degree or equivalent in finance/related field.
• Experience as Document Controller or similar preferred.
• Experience managing invoices, POs or accounting docs.

Responsibilities

• Receive, register, classify and maintain finance documents.
• Organise invoices, POs, payment requests, receipts and statements.
• Ensure documents are recorded, filed and retrievable.
• Control document versions, revisions and distribution per procedures.
• Verify documents for completeness, accuracy and approvals.
• Maintain secure electronic and physical filing systems.
• Prepare document registers, tracking reports and indices.

Skills

Finance Document Control

Records Management

Document Filing and Indexing

Invoice and Purchase Order Admin

Data Entry and Verification

Microsoft Office and Excel

ERP and DMS

Audit Documentation Support

Confidentiality and Data Protection

Attention to Detail

Coordination and Follow-up

Time Management

Education

Bachelor’s degree or equivalent in Finance/Accounting/Business Admin

Tools

Microsoft Office

ERP systems

Document Management Systems

Job description

We are seeking a Document Controller – Finance Department to manage, organise and maintain financial documents and records. The role is responsible for ensuring accurate document control, timely distribution, secure filing, version management and compliance with company procedures and statutory requirements.

Key Responsibilities

• Receive, register, classify and maintain finance-related documents and records.
• Organise invoices, purchase orders, payment requests, receipts, statements, contracts and supporting financial documentation.
• Ensure documents are accurately recorded, indexed, filed and easily retrievable.
• Control document versions, revisions, approvals and distribution in accordance with established procedures.
• Verify documents for completeness, accuracy, signatures, approvals and required supporting information.
• Maintain secure electronic and physical filing systems in line with retention and access requirements.
• Prepare document registers, tracking reports, filing indexes and management information.

Requirements

• Bachelor’s degree, higher diploma or relevant qualification in Finance, Accounting, Business Administration, Records Management or a related field.
• Previous experience as a Document Controller, Finance Administrator, Accounts Administrator, Records Coordinator or similar role is preferred.
• Experience managing invoices, purchase orders, or accounting documentation.

Skills & Competencies

• Finance Document Control
• Records Management
• Document Filing and Indexing
• Invoice and Purchase Order Administration
• Data Entry and Verification
• Microsoft Office and Excel
• ERP and Document Management Systems
• Audit Documentation Support
• Confidentiality and Data Protection
• Attention to Detail
• Coordination and Follow-up
• Time Management