Document Controller

AECOM; Dubai; On-site; AED 150,000 - 210,000; Full time

Job summary

AECOM MIDDLE EAST LIMITED DUBAI BRANCH seeks an experienced Document Controller to manage, track, maintain and control all project documentation for major infrastructure projects. The role ensures engineering, technical, contractual, quality and project-related documents are accurately recorded, distributed, archived, and maintained in line with project procedures and client requirements.

You will prepare monthly document control reports, coordinate with Head Office and vendors, issue

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Engineering, Information Management, or a related discipline.
• Minimum 5 years of document control experience, with at least 3 years in infrastructure, roads, utilities, or construction projects.
• Experience with engineering consultants, contractors, and project management teams on large-scale infrastructure projects.
• Proficient in EDMS such as Aconex, Procore, ACC, ProjectWise, Asite or equivalents.
• Strong knowledge of document numbering, revision control, workflows, and retention procedures.
• Proficient in Microsoft Office; SharePoint experience is a plus.

Responsibilities

• Maintain and control all project documentation for major infrastructure projects.
• Prepare monthly document control reports and registers.
• Manage licenses registrations/renewals as required.
• Issue documents via transmittals to stakeholders.
• Track latest documents and revisions with Head Office and vendors.
• Handle all incoming/outgoing correspondences & transmittals.
• Ensure as-built documentation per final procedures.
• Prepare daily/weekly/monthly site development reports.
• Maintain Master Document Register for monthly progress and milestone payments.

Skills

EDMS proficiency

Document control

MS Office

SharePoint

Communication

Organization

Education

Bachelor's/Diploma in related field

Tools

Aconex

Procore

ACC (Autodesk Construction Cloud)

ProjectWise

Asite

Job description

• Legal Entity: AECOM MIDDLE EAST LIMITED DUBAI BRANCH
• Business Line: Transportation
• Work Location Model: On-Site
• Operating Group: International
• Primary Location: AE - Dubai, UAE - UBora Tower - Site

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

We are seeking an experienced Document Controller to manage, track, maintain, and control all project documentation for major infrastructure projects. The successful candidate will be responsible for ensuring that engineering, technical, contractual, quality, and project-related documents are accurately recorded, distributed, archived, and maintained in accordance with project procedures, client requirements, and document control standards.

• Maintaining of all technical documents such as specifications, drawings vendor drawings, calculation sheets, field revision instructions, engineering revisions instructions, shop maintaining the Electronic Document Archive.
• Preparing the monthly document control reports such as Registers/logs of Critical / Non-Critical Documents, GFC Drawings, Shop Drawings, RFI,NCR, CAR (Corrective Action Request ) etc. for the submission of monthly progress report to the client
• Keeping all periodical records / registers as required under the provisions of various laws. Registration / Renewal of various licenses.
• Issuing Documents as per their status and requirement through the Engineering Transmittals generated. to the Client, Consultant, Project Departments and Company Head Office.
• Keeping track with Head Office and Vendors for latest Documents and Drawings & issuing the latest revisions of those.
• Handling and maintaining all types of incoming & outgoing correspondences & transmittals.
• Complying and presenting as built documents as per approved final document procedure.
• Preparing daily reports, weekly reports and monthly reports for maintaining regular record of site development.
• Maintaining Master Document Register generated by the Database and making it ready for Monthly Progress Report & to submit for Milestone Payment.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Engineering, Information Management, or a related discipline.
• Minimum 5 years of document control experience, with at least 3 years dedicated to infrastructure, roads, utilities, or construction projects.
• Proven experience working with engineering consultants, contractors, and project management teams on large-scale infrastructure projects.
• Strong knowledge of document control procedures, records management systems, and project filing structures.
• Experience in managing technical documents including drawings, specifications, submittals, RFIs, method statements, material approvals, inspection records, transmittals, and contractual correspondence.
• Proficient in Electronic Document Management Systems (EDMS) such as Aconex, Procore, Autodesk Construction Cloud (ACC), ProjectWise, Asite, or equivalent platforms.
• Strong understanding of document numbering systems, revision control, workflows, distribution matrices, and document retention procedures.
• Experience maintaining registers for incoming and outgoing correspondence, technical submissions, shop drawings, material submittals, RFIs, NCRs, and project deliverables.
• Proficient in Microsoft Office applications including Word, Excel, Outlook, and SharePoint.
• Ability to maintain confidentiality and ensure accuracy of project documentation.
• Strong organizational, communication, and coordination skills.
• Experience working on roads, utilities, stormwater, drainage, water, wastewater, and infrastructure projects is highly preferred.

Additional Information

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options,well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.