Distribution & Reconciliation Specialist

Allergan; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

AbbVie in Dubai seeks a Logistic Coordinator to steer planning within the supply chain. The role requires analytical skills to align demand forecasting with logistics processes and regional coordination across Gulf-Levant.

You will drive order management, reporting and compliance, working with distributors and global teams to ensure timely deliveries and accurate documentation, while pursuing continuous process improvements.

Qualifications

• 2+ years of experience in a similar logistics role in FMCG, consumer healthcare, or pharma.
• Degree in Economics, Management, Industrial Engineering, or related field.
• Advanced MS Excel skills and proficiency in MS Office.
• Strong analytical, negotiation, and decision-making abilities.
• Excellent verbal and written communication and time management.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Lead the FOC Policy Process from application to execution and reconciliation.
• Monitor distributor reports, ensure stock data alignment.
• Collaborate with Key Account Managers to verify figures and proofs.
• Communicate with distributors and commercial teams to maintain compliance.
• Reflect orders in tracker and coordinate with global teams for delivery status.
• Generate reports on order status for management and partners.
• Ensure regulatory compliance and proper shipment documentation.
• Identify and implement logistics process improvements.

Skills

Analytical thinking

Negotiation skills

Decision making

Communication skills

Time management

Resilience under pressure

Education

Degree in Economics/Management/Industrial Engineering

Tools

MS Office

Excel

Job description

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

Job Description

Job Summary:

The Logistic Coordinator will play a pivotal role in steering the Logistic Planning within the Supply Chain framework of AbbVie's Gulf-Levant Affiliate. This position requires an analytical approach to synchronize demand forecasting with improved logistics processes.

Key Responsibilities

• Lead the Free of Charge (FOC) Policy Process: Oversee all key stages of the FOC process, from policy application through to execution and reconciliation. This includes closely monitoring distributors’ sales reports and ensuring they provide stock reports in the defined format. Collaborate with Key Account Managers to validate the figures, ensuring accuracy and consistency. Additionally, confirm that proof of delivery for each transaction is submitted in a timely manner. Engage with both the distributors and the commercial team to maintain alignment and compliance throughout the process. Enhance Distributor Engagement: Establish a systematic exchange of information with distributors by setting up integrated communication protocols. This initiative should aim at ensuring timely and accurate data exchange, facilitating better coordination, and enabling swift resolution of issues, thereby improving overall supply chain responsiveness.
• Order Management: Reflect orders received in the internal order tracker, follow up on the status of goods delivery with the global supply and logistics team in the Netherlands and the US.
• Reporting: Provide and generate reports on order status to update management, commercial teams, and distributors on the current status.
• Compliance and Documentation: Ensure all logistics activities comply with regulatory requirements and company policies. Maintain accurate and up-to-date records of shipments, customs documentation, and other related paperwork.
• Process Improvement: Identify opportunities for process improvement within the logistics function. Implement best practices and innovative solutions to enhance efficiency and effectiveness.

Qualifications

• 2+ years of experience in a similar role within FMCG, Consumer Healthcare, or Pharma sectors, with regional exposure across multiple markets, preferably experienced with distribution models.
• A degree in Economics, Management, Industrial Engineering, or a related field is preferable.
• Advanced proficiency in MS Office, especially Excel (Pivot Tables, Advanced Formulas).
• Exceptional analytical, negotiation, and decision-making abilities.
• Excellent verbal and written communication skills.
• Resilience under pressure with the capacity to meet tight deadlines.
• Excellent time management skills to handle multiple tasks and projects simultaneously, giving correct priorities to critical activities.

Additional Information

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation.