Crewing Officer (Subsea)

Black & Grey HR Consultancy FZE; Abu Dhabi; On-site; AED 134,000 - 201,000; Full time

Benefits offered by this job

Permanent employment with offshore &_H

Exposure to major offshore campaigns

Career progression opportunities

Job summary

Black & Grey HR Consultancy FZE is seeking a Crewing Officer – Offshore & Marine to join our client's marine operations team in Abu Dhabi. This permanent, office-based role involves supporting crew embarkation and offshore mobilizations across survey, diving, and subsea operations.

You will coordinate mobilization, verify certifications, arrange travel and logistics, and maintain accurate crew records to ensure timely deployments that comply with statutory and client requirements.

Qualifications

• Diploma or bachelor’s degree in maritime studies, HR, or business administration.
• 3–6 years in marine/offshore crewing coordination.
• Understanding of STCW, MLC 2006, and client compliance requirements.
• Experience coordinating with vessel owners, manning agencies, offshore personnel, logistics providers, and immigration authorities.
• Strong organisational and multitasking abilities.
• Excellent communication and coordination skills.
• Experience with crewing management systems (CrewLogix/FrontLine) preferred.

Responsibilities

• Coordinate the mobilization and demobilization of offshore personnel according to project schedules and operational requirements.
• Monitor certification validity (STCW, IMCA, ADNOC, offshore medicals, visas, passports, client approvals).
• Prepare and submit crew documentation for flag state, port state, immigration, client approvals, and vessel onboarding.
• Arrange crew travel, accommodation, airport transfers, and port transportation with logistics providers.
• Maintain accurate crew records in the crewing management system (qualifications, rotations, availability, contacts).
• Monitor crew rotation schedules, identify upcoming manning needs and certification expiries, escalate risks.
• Liaise with vessel owners’ crewing departments and third-party operators on changes and approvals.
• Track third-party vessel crew certification, competency, and approvals status for readiness.
• Prepare crew lists and manning documentation for mobilizations and campaigns.
• Support onboarding by verifying qualifications, certifications, medical fitness, and compliance requirements.
• Assist with crewing reports, manpower forecasts, rotation planning, and continuous improvement.

Skills

Crewing coordination

Offshore logistics

Certification management

Stakeholder management

Communication

Education

Diploma or Bachelor’s Degree in Maritime Studies / HR / Business Administration

Tools

CrewLogix

FrontLine

MS Office

Job description

Black & Grey HR is seeking a Crewing Officer – Offshore & Marine to join our client's marine operations team based in Abu Dhabi, UAE. This is a permanent office-based role with occasional visits to ports and vessels to support crew embarkation and offshore mobilization activities.

You will be responsible for coordinating crewing operations for offshore survey, diving, and subsea personnel, ensuring timely mobilization, certification compliance, travel arrangements, and workforce readiness across active and upcoming offshore campaigns. Working closely with the Crewing Team Leader, project teams, vessel owners, logistics providers, and offshore personnel, you will ensure crew deployment is executed efficiently and in compliance with statutory, client, and company requirements.

Key Responsibilities

• Coordinate the mobilization and demobilization of offshore survey, diving, subsea, and marine personnel, ensuring crew are deployed in accordance with project schedules and operational requirements.
• Monitor crew certification validity, including STCW, IMCA, ADNOC, offshore medicals, visas, passports, and client-specific approvals, ensuring all personnel remain fully compliant before deployment.
• Prepare, verify, and submit crew documentation required for flag state, port state, immigration, client approvals, and vessel onboarding processes.
• Arrange crew travel, accommodation, airport transfers, and port transportation in coordination with logistics providers to ensure seamless crew changes and project mobilizations.
• Maintain accurate crew records within the crewing management system, updating qualifications, certifications, rotations, availability, contact details, and employment records.
• Monitor crew rotation schedules, identifying upcoming manning requirements, certificate expiries, approval delays, and resource gaps while escalating issues to the Crewing Team Leader.
• Liaise with vessel owners' crewing departments and third-party vessel operators to coordinate crew changes, approval status, and manning requirements for chartered and externally managed vessels supporting marine operations.
• Track third-party vessel crew certification, competency, and client approval status, proactively identifying risks that could impact vessel readiness or project schedules.
• Prepare crew lists, manning documentation, flag state crew agreements, and supporting records required for vessel mobilizations and offshore campaigns.
• Support the onboarding of new offshore personnel by verifying qualifications, certifications, medical fitness, and compliance requirements prior to their first offshore assignment.
• Assist with crewing reports, manpower forecasts, rotation planning, and continuous improvement initiatives to enhance operational efficiency and workforce readiness.

Requirements

• Diploma or Bachelor's Degree in Maritime Studies, Human Resources, Business Administration, or a related discipline.
• 3–6 years of experience in marine, offshore, or oil & gas crewing coordination.
• Strong understanding of offshore crew mobilization, certification management, travel coordination, and personnel logistics.
• Working knowledge of STCW requirements, MLC 2006, offshore crewing practices, and client compliance requirements.
• Experience coordinating with vessel owners, manning agencies, offshore personnel, logistics providers, and immigration authorities.
• Strong organisational skills with the ability to manage multiple crew rotations, project schedules, and certification deadlines simultaneously.
• Excellent communication, coordination, and stakeholder management skills.
• Experience using crewing management systems such as CrewLogix, FrontLine, or equivalent is preferred.
• Proficiency in Microsoft Office and personnel management systems.

Certifications

• Working knowledge of MLC 2006 requirements.
• Familiarity with ADNOC crewing approval processes is highly advantageous.
• Valid UAE Driving Licence.
• Experience with offshore crewing management systems (CrewLogix, FrontLine, or equivalent) is preferred.

Benefits – Attractive Salary + Benefits

• Permanent employment with a leading offshore and marine engineering organization
• Opportunity to support major offshore survey, diving, subsea, and marine projects across the UAE and the wider region
• Exposure to end-to-end offshore crewing operations, including crew mobilization, certification management, vessel coordination, and personnel logistics
• Opportunity to develop expertise in offshore workforce planning, marine compliance, and crewing management within a dynamic project environment
• Long-term career growth and progression within a stable organization supporting complex offshore and subsea operations

Shortlisted candidates will be contacted within 5 working days of application.