Coordinator II - Quality

Petrofac; Abu Dhabi; On-site; AED 150,000 - 190,000; Full time

Job summary

Petrofac is seeking a Coordinator II - Quality (RFI Coordinator) to manage document control, RFI logs and reporting for Abu Dhabi projects. The role involves coordinating QA/QC activities, maintaining ISO 9001 aligned documents and supporting audits, while organizing training and internal communications.

Strong administrative skills and prior oil & gas experience are required. The position is based in Abu Dhabi at the fabrication yard, with responsibilities spanning document control, travel

Qualifications

• Oil & gas / petrochemical industry experience is required.
• Experience with major EPC contractors or subcontractors is essential.

Responsibilities

• Update database for all project documents related to Quality.
• Log all incoming documents from projects and forward to quality engineers for review and approval.
• Maintain RFI log and distribute daily RFIs to inspectors.
• Prepare weekly/monthly status reports based on reviews by Quality Engineers.
• Maintain documents aligning with ISO 9001 standards and external audits.
• Maintain records for internal audits, quality improvement log, and customer feedback.
• Draft and modify work procedures, quality manual, and quality handbook.
• Organise Quality induction courses and perform general admin duties.
• Coordinate calendar management for QA/QC managers and arrange business travel.
• Coordinate in-house meetings and manage leave plans for QA/QC engineers and managers.
• Control and issue QA/QC stamps for inspection personnel and prepare minutes of meetings.
• Draft formal letters to external contacts.

Skills

Oil & gas / petrochemical experience

EPC contractor experience

Education

Diploma or Degree

Job description

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs, planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?

JOB TITLE: Coordinator II - Quality (RFI Coordinator)

Work Location: Farication Yard, Abu Dhabi.

KEY RESPONSIBILITIES:

• Update database for all project documents related to Quality.
• Log all incoming documents from the various projects, categorize them and then forward the documents to the concerned quality engineer for review and approval.
• Maintaining RFI log and distributing daily RFI’s to relevant discipline inspectors.
• Prepare weekly and monthly status reports based on documents reviewed by the Quality Engineers for the respective project.
• Maintain all documents related to projects, in line with the ISO 9001/2000 Quality standards, which are directly audited by the external certification agency.
• Maintain all documents related to the internal audit process including audit records, Quality improvement log, customer complaints and customer feedback.
• Maintain work procedures, issue transmittals as and when work procedures are changed. Prepare and modify work procedures, quality manual and quality handbook.
• Assist in organizing Quality induction courses.
• Perform general administrative duties such as receiving incoming fax transmissions, mails and couriers thereby ensuring timely flow of information. File and retrieve corporate documents, records, and reports.
• Perform other related duties as advised by the supervisor.
• Calendar management for Managers in QA/QC to record and manage meetings
• Manage Business travel for QA/QC (including flight and hotel bookings)
• Coordinate in-house meetings (Conference room bookings AND collation / distribution of meeting agenda )
• Manage Leave / holiday plan for full QA/QC engineers and managers
• Control and issue of QA/QC stamps for inspection personnel
• Prepare minutes of meeting
• Drafting formal letters to external contacts

ESSENTIAL QUALIFICATIONS AND SKILLS:

• Diploma or Degree with minimum 7 years’ experience as Civil QC Inspector
• Should have experience in oil & gas/petrochemical industry
• Should have previously worked with major EPC contractor or their subcontractors