Coordinator, Fleet Operations

ADNOC; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

ADNOC is seeking a Fleet Logistics Coordination professional to schedule, plan, and monitor fleet requirements and vessel certifications, ensuring regulatory compliance and timely operations across the maritime assets. The role involves maintaining regulatory publications, coordinating provisioning, spares, and service orders, and supporting voyage planning and port engagement.

The candidate will oversee crew deployment, maintain records, and participate in safety reviews and incident

Qualifications

• Diploma in Marine, Oil & Gas Industry or Business Development.
• Background and working knowledge of offshore support vessels or marine operations is preferred.
• Good knowledge of offshore equipment, systems and regulations.

Responsibilities

• Liaise and enable delivery of vessels provisions, spares, and services to ensure continuity of operations.
• Facilitates deployment, signing off of ships’ crews and tracks manning levels and certificates’ validity.
• Coordinates receipt and delivery of vessels’ mission orders to support voyage planning and client schedules.
• Maintains a database with operational capabilities and record-keeping.
• Administers and archives monthly records, logbooks, and documentation from fleet vessels.
• Participates in evaluation of technical and safety standards and prepares deployment plans.
• Prepares reports and maintains up-to-date records of inspections and follow-ups on actions.
• Responds to inquiries from fleet crews and liaises with port authorities for permits and documentation.
• Levels overlapping schedules and resolves activity conflicts between departments.
• Participates in fleet assessment reviews to promote safety and recommends procedural improvements.
• Participates in incident investigations and monitors progress of corrective actions.
• Contributes to performance appraisal of individuals and teams.

Skills

Regulatory compliance

Fleet coordination

Documentation management

Safety awareness

Education

Diploma in Marine, Oil & Gas Industry, or Business Development

Job description

About the Company:

We are a global energy maritime logistics leader with a world-class asset base. We are the dedicated and vital logistics arm for ADNOC Group, providing mission critical and highly specialized services across ADNOC’s entire value chain. We also provide market-leading, cost-competitive maritime and logistics solutions to over 100 global customers and ship to more than 50 countries across the world.

As a global energy maritime logistics leader and the dedicated and vital logistics arm for ADNOC Group, we are driven to set the highest standards in shipping and maritime operations, pushing boundaries and pioneering new frontiers in sustainability. We are committed to delivering world-class solutions that are innovative and efficient, while always putting safety first.

About the Job:

To schedule, plan, and keep track of fleet logistic requirements and vessels’ certification to ensure fleet meet operational requirements and complies with regulatory statutes. Maintains and promulgates up to date marine regulatory publications, shipping notices, process reviews, and other instructions to ensure fleet vessels operate in line with provisions of approved policies and guidelines

Job Specific Accountabilities

• Liaise and enables delivery of vessels provisions, spares, and other supplies as well as service & repair orders and contracted service personnel to ensure continuity of vessels operations
• Facilitates deployment, signing off of ships’ crews and tracks manning levels and certificates’ validity, licensing, and other documentation requirements
• Coordinates receipt and delivers vessels’ mission orders to ensure timely response to operational and clients’ schedules and assist vessels masters in preparation of voyage plan requirements
• Maintains database containing operational capabilities to ensure up to date information and records
• Administers and archives monthly records, logbooks, and other documentation received from fleet vessels
• Take part in the evaluation and assessment of technical and safety standards of fleet vessels and monitors preparation for deployment of vessels on location including review of Risk Assessments to ensure meeting client’s technical and safety standards
• Prepares reports and maintains up to date records of vessels' inspections, surveys, investigations, and follows up on arrangements to ensure timely close out of actions and non-compliances
• Responds to inquiries from fleet crews and liaise with port authorities for issuance of required permits and other documentation requirements to ensure smooth vessels entry and departure to marine fields, ports, and terminals
• Levels overlapping schedules and resolves activity conflict between various departments
• Participate in fleet assessment reviews to promote safety awareness amongst vessels crews and recommends improvements to existing procedures
• Take part in incident investigations and monitors progress of corrective actions to ensure close outs of recommendations
• Contributes to the assessment and appraisal of individual and team performanc

Minimum Requirements:

• Diploma in Marine, Oil & Gas Industry, or Business Development
• Background and working knowledge of offshore support vessels or marine operations is preferred
• Good knowledge of offshore equipment, systems, and associated regulations