Coordinator, Fleet Operations

ADNOC Logistics & Services; Abu Dhabi; On-site; AED 100,000 - 145,000; Full time

Job summary

ADNOC Logistics & Services in Abu Dhabi is seeking a Fleet Operations Coordinator to schedule and monitor fleet logistics, vessel provisions, and crew documentation to meet regulatory and client requirements.

You will work with port authorities, maintain records, and support safety reviews, incident investigations, and voyage planning, ensuring timely deployment and smooth vessel operations.

Qualifications

• Diploma in Marine, Oil & Gas Industry, or Business Development.
• Experience with offshore support vessels or marine operations is preferred.
• Knowledge of offshore equipment, systems, and regulations.

Responsibilities

• Liaise and enables delivery of vessels provisions, spares, and other supplies to ensure continuity of vessels operations
• Facilitates deployment, signing off of ships’ crews and tracks manning levels and certificates’ validity, licensing, and other documentation requirements
• Coordinates receipt and delivers vessels’ mission orders to ensure timely response to operational and clients’ schedules and assist vessels masters in preparation of voyage plan requirements
• Maintains database containing operational capabilities to ensure up to date information and records
• Administers and archives monthly records, logbooks, and other documentation received from fleet vessels
• Take part in the evaluation and assessment of technical and safety standards of fleet vessels and monitors preparation for deployment of vessels on location including review of Risk Assessments to ensure meeting client’s technical and safety standards
• Prepares reports and maintains up to date records of vessels’ inspections, surveys, investigations, and follows up on arrangements to ensure timely close out of actions and non-compliances
• Responds to inquiries from fleet crews and liaise with port authorities for issuance of required permits and other documentation requirements to ensure smooth vessels entry and departure to marine fields, ports, and terminals
• Levels overlapping schedules and resolves activity conflict between various departments
• Participate in fleet assessment reviews to promote safety awareness amongst vessels crews and recommends improvements to existing procedures
• Take part in incident investigations and monitors progress of corrective actions to ensure close outs of recommendations
• Contributes to the assessment and appraisal of individual and team performanc

Skills

Marine operations knowledge

Offshore equipment knowledge

Education

Diploma in Marine, Oil & Gas Industry, or Business Development

Job description

About the Company:

We are a global energy maritime logistics leader with a world-class asset base. We are the dedicated and vital logistics arm for ADNOC Group, providing mission critical and highly specialized services across ADNOC’s entire value chain. We also provide market-leading, cost-competitive maritime and logistics solutions to over 100 global customers and ship to more than 50 countries across the world.

About the Company:

We are a global energy maritime logistics leader with a world-class asset base. We are the dedicated and vital logistics arm for ADNOC Group, providing mission critical and highly specialized services across ADNOC’s entire value chain. We also provide market-leading, cost-competitive maritime and logistics solutions to over 100 global customers and ship to more than 50 countries across the world.

As a global energy maritime logistics leader and the dedicated and vital logistics arm for ADNOC Group, we are driven to set the highest standards in shipping and maritime operations, pushing boundaries and pioneering new frontiers in sustainability. We are committed to delivering world-class solutions that are innovative and efficient, while always putting safety first.

About the Job:

To schedule, plan, and keep track of fleet logistic requirements and vessels’ certification to ensure fleet meet operational requirements and complies with regulatory statutes Maintains and promulgates up to date marine regulatory publications, shipping notices, process reviews, and other instructions to ensure fleet vessels operate in line with provisions of approved policies and guidelines

Job Specific Accountabilities

• Liaise and enables delivery of vessels provisions, spares, and other supplies as well as service & repair orders and contracted service personnel to ensure continuity of vessels operations
• Facilitates deployment, signing off of ships’ crews and tracks manning levels and certificates’ validity, licensing, and other documentation requirements
• Coordinates receipt and delivers vessels’ mission orders to ensure timely response to operational and clients’ schedules and assist vessels masters in preparation of voyage plan requirements
• Maintains database containing operational capabilities to ensure up to date information and records
• Administers and archives monthly records, logbooks, and other documentation received from fleet vessels
• Take part in the evaluation and assessment of technical and safety standards of fleet vessels and monitors preparation for deployment of vessels on location including review of Risk Assessments to ensure meeting client’s technical and safety standards
• Prepares reports and maintains up to date records of vessels’ inspections, surveys, investigations, and follows up on arrangements to ensure timely close out of actions and non-compliances
• Responds to inquiries from fleet crews and liaise with port authorities for issuance of required permits and other documentation requirements to ensure smooth vessels entry and departure to marine fields, ports, and terminals
• Levels overlapping schedules and resolves activity conflict between various departments
• Participate in fleet assessment reviews to promote safety awareness amongst vessels crews and recommends improvements to existing procedures
• Take part in incident investigations and monitors progress of corrective actions to ensure close outs of recommendations
• Contributes to the assessment and appraisal of individual and team performanc

Minimum Requirements:

• Diploma in Marine, Oil & Gas Industry, or Business Development
• Background and working knowledge of offshore support vessels or marine operations is preferred
• Good knowledge of offshore equipment, systems, and associated regulations