Contracts Control Officer

Etihad Rail Operating Companies; Abu Dhabi Emirate; On-site; AED 180,000 - 300,000; Full time

Job summary

Etihad Rail Operating Companies is seeking a Contract Control Officer to oversee contract delivery across the lifecycle. You will ensure adherence to terms, maintain contract records, and manage risk and compliance in coordination with procurement, legal, finance, and operations teams.

The role requires strong documentation control, attention to detail, and experience with contract management systems or ERP tools. Excellent communication and stakeholder collaboration are essential.

Qualifications

• Bachelor’s degree or equivalent in a related field.
• 3–5 years of experience in contract administration or procurement workflows.
• Experience with CMS or ERP systems and strong documentation practices.

Responsibilities

• Manage contracts delivery and ensure compliance with terms and conditions, including KPIs, liabilities, penalties, and payment terms.
• Maintain a centralized repository of all contracts, amendments, renewals, and supporting documents.
• Monitor contract lifecycle activities: drafting support, reviews, approvals, executions, renewals, extensions, and close-out.
• Ensure contracts comply with policies, governance, and legal/regulatory standards.
• Track milestones, deliverables, performance obligations, and renewal/expiration dates.
• Coordinate with procurement, legal, finance, and operations during contract development and administration.
• Review documentation for completeness, accuracy, and consistency prior to execution.
• Monitor vendor/contractor compliance with terms and agreements.
• Prepare regular reports on contract status, risks, and compliance.

Skills

Contract management

Regulatory compliance

Governance

Documentation control

Stakeholder communication

Analytical skills

Attention to detail

Education

Bachelor’s degree in business administration, Law, Procurement, Supply Chain Management, Finance

Tools

CMS (Contract Management System)

ERP systems

Microsoft Office Suite

Job description

The Contract Control Officer is responsible for the administration, monitoring, and governance of contract delivery throughout their lifecycle. This role ensures that contractual obligations, documentation, approvals, renewals, and compliance requirements are effectively managed in accordance with organizational policies and applicable legal and regulatory standards. The Contract Control Officer serves as a key liaison between end users, internal stakeholders, vendors, contractors, and other relevant parties to maintain accurate contract records, mitigate contractual risks, and support efficient contract execution.

Roles and Responsibility

• Manage contracts delivery and ensure compliance with the contracts terms and conditions including (liabilities, KPIs, penalties, payment terms, etc.)
• Maintain a centralized repository of all contracts, amendments, renewals, and supporting documentation.
• Monitor contract lifecycle activities, including drafting support, review coordination, approval workflows, execution, renewals, extensions, and close-out.
• Ensure contracts comply with organizational policies, governance requirements, and applicable legal and regulatory standards.
• Track key contract milestones, deliverables, performance obligations, and critical dates, including renewal and expiration deadlines.
• Coordinate with procurement, legal, finance, and operational departments during contract development and administration.
• Review contract documentation for completeness, accuracy, and consistency before execution.
• Monitor vendor and contractor compliance with contractual terms and agreements.
• Prepare regular reports on contract status, performance, risks, and compliance for management.
• Identify potential contractual risks and elevate issues to the appropriate stakeholders for resolution.
• Support contract negotiations by providing administrative and documentation support.
• Maintain confidentiality and security of sensitive contractual information.
• Assist with internal and external audits by providing required contract documentation and records.
• Recommend and implement improvements to contract management processes, systems, and controls.
• Ensure all contract changes, amendments, and variations are properly documented, approved, and archived.
• Provide guidance to internal stakeholders on contract administration procedures and documentation requirements.

Desirable qualifications, skills and experience

Academic Qualifications:

• Bachelor’s degree in business administration, Law, Procurement, Supply Chain Management, Finance, or a related discipline.

Experience:

• 3–5 years of experience in contract administration, contract management, procurement, commercial operations, or a related field.
• Experience working with contract management systems (CMS) or enterprise resource planning (ERP) systems.
• Experience supporting procurement, legal, or commercial teams is preferred.
• Experience in preparing reports, maintaining contract records, and managing document control processes.

Other Skills:

• Strong understanding of contract lifecycle management principles.
• Knowledge of contractual terms, commercial practices, and compliance requirements.
• Excellent organizational and document management skills with strong attention to detail.
• Strong analytical and problem-solving abilities.
• Effective communication and interpersonal skills.
• Ability to manage multiple contracts and competing priorities simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).