Contracts Specialist

Wasael Property Management; Abu Dhabi; On-site; AED 150,000 - 260,000; Full time

Job summary

Wasael Property Management in UAE seeks a contract specialist to support procurement activities and audit contract performance within our operations. You will negotiate terms, prepare bids, monitor compliance, and manage amendments with suppliers and internal stakeholders.

The role requires a bachelor’s in a related field and at least four years of procurement and contract management experience. Proficiency with SharePoint and DocuSign helps in contract lifecycle management.

Qualifications

• Bachelor’s degree in a related field is required.
• Minimum 4 years of professional experience in procurement and contract management, including drafting complex contracts and solicitation documents.

Responsibilities

• Negotiate with suppliers to develop, finalize, and manage procurement contracts, including extensions, terminations, and renegotiations.
• Assist in the preparation of procurement proposals and coordinate activities involved in formulating competitive bid submissions.
• Monitor and evaluate contract performance to assess the need for amendments or extensions, ensuring full compliance with contractual obligations.
• Approve or reject requests for deviations from contract specifications, delivery schedules, or terms, maintaining the integrity of agreements.
• Address and resolve claims or complaints arising during the execution of contracts to safeguard the companys interests.
• Analyse price proposals, financial data, and vendor performance to determine the reasonableness and competitiveness of pricing.
• Act as a liaison officer between the company and contractors to ensure full compliance with contract terms and fulfilment of obligations.
• Solicit bids for procurement of goods and services and negotiate and administer resulting contracts effectively.
• Manage breaches of contracts proactively and assist in handling contract termination procedures.

Skills

Technical building installations

Performance evaluation methodologies

Property budget management

Health and Safety standards

Education

Bachelor’s degree in real estate, Contract Management, Facilities Management Services, Business Administration, or a related field.

Tools

SharePoint

DocuSign

Job description

Job Description:

Job Summary

The contract specialist position is responsible for performing contract assignments in support of local or centralized procurement activity or in the audit/review of that activity.

Key Responsibilities

• Negotiate with suppliers to develop, finalize, and manage procurement contracts, including extensions, terminations, and renegotiations to achieve optimal terms and conditions.

• Assist in the preparation of procurement proposals and coordinate activities involved in formulating competitive bid submissions.

• Monitor and evaluate contract performance to assess the need for amendments or extensions, ensuring full compliance with contractual obligations.

• Approve or reject requests for deviations from contract specifications, delivery schedules, or terms, maintaining the integrity of agreements.

• Address and resolve claims or complaints arising during the execution of contracts to safeguard the companys interests.

• Analyse price proposals, financial data, and vendor performance to determine the reasonableness and competitiveness of pricing.

• Act as a liaison officer between the company and contractors to ensure full compliance with contract terms and fulfilment of obligations.

• Solicit bids for the procurement of a variety of goods and services and negotiate and administer resulting contracts effectively.

• Manage breaches of contracts proactively and assist in handling contract termination procedures in accordance with company policies.

• Conduct detailed analysis and evaluations for firm fixed price or comparable contracts.

• Execute fundamental procurement activities and techniques in line with company policies and industry best practices.

• Apply commonly used contracting methods and manage pre-award, post-award, and price/cost analysis tasks related to well-defined contractual actions.

• Research and analyse market practices and conditions to assess bid responsiveness, contractor capabilities, and past performance.

• Prepare and present comprehensive reports, memoranda, meeting minutes, and draft contractual clauses and supporting documentation as needed.

• Stay updated with applicable laws and regulations, ensuring that contracts remain compliant with current legal and regulatory standards.

• Coordinate closely with vendors to ensure contract obligations are met in full compliance with contractual terms and regulatory requirements.

• Conduct detailed analysis of bids, including evaluating pricing, discount structures, delivery terms, historical performance, and financial standing to recommend the most advantageous offers.

• Manage tasks independently by setting objectives, priorities, and deadlines, while seeking support for new or highly technical challenges when necessary.

• Plan and execute recurring tasks efficiently using established procedures and industry best practices, seeking guidance only for complex issues.

• Demonstrate strong familiarity with FIDIC forms of contracts, applying principles appropriately across projects.

• Utilize SharePoint effectively to track and manage contract lifecycles, ensuring timely updates and accessibility.

• Ensure timely issuance of notifications to suppliers and internal stakeholders prior to contract expirations to support continuity of operations.

• Upload all contracts to DocuSign, ensuring that documents are properly signed, approved, and stamped in line with internal company protocols.

• Maintain and update a comprehensive contracts log, including tracking of insurance documentation and contract milestones.

Education

• Bachelor’s degree in real estate, Contract Management, Facilities Management Services, Business Administration, or a related field.

Experience

• Minimum 4 years of professional experience in procurement and contract management, including drafting complex contracts and solicitation documents.

Knowledge & Skills

• Technical building installations

• Performance evaluation methodologies

• Property budget management

• Health and Safety standards

KPI Indicators

• 100% compliance with the assigned property budget for contracts.

• High customer satisfaction rates for contracts managed.

• Timely and accurate management of contract renewals and amendments.

• Achievement of targeted cost savings through effective negotiations.

• Zero compliance breaches related to contract administration.