Contract Administration & Claims Specialist

MediaSource FZC; Abu Dhabi; On-site; AED 120,000 - 180,000; Full time

Job summary

MediaSource FZC in UAE is seeking a Contracts Administrator to support contract administration across projects from award to close-out. You will maintain contract files, trackers, notices, and supporting documents, and coordinate between project teams and legal/commercial functions.

The role requires 3–5 years of relevant experience in contracts administration, familiarity with construction contracts, and strong MS Office skills.

Qualifications

• Bachelor’s degree in Business Administration, Commercial Management, Quantity Surveying, Engineering, Construction Management, or a related discipline.

Responsibilities

• Support the administration and coordination of contracts from award through completion and close-out.
• Maintain accurate and up-to-date contract files, registers, correspondence, amendments, and supporting documentation.
• Track contractual deliverables, milestones, notices, approvals, expiry dates, and other key obligations.
• Assist in preparing contractual correspondence, notices, letters, reports, and other documentation.
• Coordinate contract documentation and approvals between Project, Commercial, Procurement, Finance, Legal, and other relevant teams.
• Maintain registers for variations, claims, amendments, contractual notices, guarantees, insurances, and other contract-related matters.
• Support the preparation and processing of contract amendments, variations, change orders, and extensions.
• Monitor submission and approval status of contractual documentation and follow up with relevant stakeholders on outstanding actions.
• Assist with the review and compilation of contractor and consultant submissions, claims, and supporting documentation.
• Ensure contractual records and correspondence are appropriately filed, controlled, and easily retrievable.
• Coordinate meetings related to contractual matters and maintain minutes, action trackers, and follow-up records where required.
• Support tender and procurement activities through the preparation, compilation, and coordination of contract documentation.
• Assist the Contracts and Commercial teams with contract compliance reviews and reporting.
• Track validity of bonds, guarantees, insurances, warranties, and other contractual securities.
• Support contract close-out activities, including compilation of final documentation and outstanding contractual requirements.
• Prepare regular contract status reports and trackers for management review.
• Ensure confidentiality and appropriate handling of sensitive contractual and commercial information.

Skills

Contract administration

Documentation management

Coordination

Attention to detail

Reporting

Stakeholder coordination

Confidentiality

Organization & planning

Education

Bachelor’s degree in Business Administration or related

Construction/Commercial management background

Tools

Microsoft Office

Document management systems

Job description

MediaSource FZC in UAE is seeking a Contracts Administrator to support contract administration across projects from award to close-out. You will maintain contract files, trackers, notices, and supporting documents, and coordinate between project teams and legal/commercial functions.

The role requires 3–5 years of relevant experience in contracts administration, familiarity with construction contracts, and strong MS Office skills.