Contract and vendor management specialist

Epergne Solutions; Abu Dhabi; On-site; AED 180,000 - 240,000; Full time

Job summary

Epergne Solutions in Abu Dhabi, UAE, seeks a Contract and Vendor Management Specialist to support IT systems, manage vendor contracts, renewals, and access administration.

You will maintain contract records, monitor renewals, and coordinate with Procurement and Finance on quotations, POs, invoices, and payments. The role requires 2–4 years in IT administration or contract management and strong Excel/SharePoint skills.

Qualifications

• 2–4 years of experience in IT administration, vendor coordination, contract management, procurement support, or related field.
• Experience with software licensing, vendor management, or contract administration is an advantage.
• Strong organizational and time-management skills with the ability to manage multiple deadlines.
• Proficiency in MS Excel/Google Sheets, SharePoint, and workflow or ticketing systems.
• Good written and verbal communication skills for coordinating with internal and external stakeholders.

Responsibilities

• Maintain records of vendor, software, licensing, and service contracts, including expiry dates, renewal terms, and owners.
• Track upcoming renewals and proactively follow up with relevant stakeholders.
• Coordinate with vendors, Procurement, and Finance on quotations, renewals, purchase orders, invoices, and payments.
• Review contract terms, SLAs, pricing, and renewal proposals; highlight discrepancies or concerns.
• Prepare cost comparisons, approval requests, and budget tracking reports.
• Monitor approval status and ensure timely completion of renewal activities.
• Process access card requests, renewals, transfers, and deactivations for team members.
• Coordinate with Security, Facilities, and IT teams to resolve access-related issues.
• Maintain accurate trackers, documentation, and dashboards for contracts, approvals, and access requests.
• Support audits by ensuring records and supporting documents are accurate and up to date.

Skills

Organizational skills

Time management

Communication

MS Excel

Tools

MS Excel

Google Sheets

SharePoint

Ticketing systems

Job description

Job Role

Contract and vendor management specialist

Job Location

Abu Dhabi, UAE

Experience

2-4 Years

Role Purpose

Support the IT/Digital Engineering team in managing vendor and software contracts, renewals, costs, approvals, and access administration.

Key Responsibilities

• Maintain records of vendor, software, licensing, and service contracts, including expiry dates, renewal terms, and owners.
• Track upcoming renewals and proactively follow up with relevant stakeholders.
• Coordinate with vendors, Procurement, and Finance on quotations, renewals, purchase orders, invoices, and payments.
• Review contract terms, SLAs, pricing, and renewal proposals; highlight discrepancies or concerns.
• Prepare cost comparisons, approval requests, and budget tracking reports.
• Monitor approval status and ensure timely completion of renewal activities.
• Process access card requests, renewals, transfers, and deactivations for team members.
• Coordinate with Security, Facilities, and IT teams to resolve access‑related issues.
• Maintain accurate trackers, documentation, and dashboards for contracts, approvals, and access requests.
• Support audits by ensuring records and supporting documents are accurate and up to date.

Skills & Requirements

• 2?4 years of experience in IT administration, vendor coordination, contract management, procurement support, or a related field.
• Experience with software licensing, vendor management, or contract administration is an advantage.
• Strong organizational and time-management skills with the ability to manage multiple deadlines.
• Proficiency in MS Excel/Google Sheets, SharePoint, and workflow or ticketing systems.
• Good written and verbal communication skills for coordinating with internal and external stakeholders.
• Strong attention to detail and ability to handle confidential and financial information.
• Basic understanding of IT, software, API, or cloud terminology is an advantage.
• Ability to work independently and coordinate effectively across multiple teams.

Key Attributes

• Proactive, organized, and deadline-oriented.
• Detail-focused with strong follow‑up skills.
• Professional, discreet, and trustworthy.
• Comfortable working with multiple stakeholders and managing competing priorities.