Client Administrator

1018 Quilter Cheviot International Limited - Dubai branch; Dubai; Presencial; AED 60.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Holiday hours

Incentive scheme

Pension scheme

Private medical insurance

Life assurance

Income protection

Healthcare cash plan

Descripción de la vacante

Quilter plC in Dubai is seeking a Client Administrator to support the Head of Office and Dubai team with diary management, expenses, onboarding and supplier coordination. This role requires strong organisational skills in a small team and interaction with clients and intermediaries.

Based at the DIFC office, you will handle administrative tasks, office operations and assist with events and marketing activities while maintaining professional standards and ensuring regulatory compliance.

Formación

• Previous hybrid admin role experience with PA/EA responsibilities.
• Experience in financial services is advantageous.
• Ability to work independently and in a small team with a proactive mindset.
• Strong MS Office skills and meticulous attention to detail.

Responsabilidades

• Provide executive and administrative support to Head of Office and Dubai team.
• Manage diaries, meetings, expenses and compliance reporting.
• Assist client and intermediary onboarding and marketing material distribution.
• Support office management, supplier invoices and facilities.
• Coordinate local events and business activity reporting.
• Assist with business development initiatives as required.

Conocimientos

PA/EA experience

MS Office

Organised

Interpersonal skills

Descripción del empleo

About the Business

Quilter Cheviot has been the wealth manager of choice for individuals and families for over 250 years, and today is one of the UK’s largest wealth management firms offering expert discretionary investment management and financial advice. We offer a highly personalised wealth management offering to private clients, charities, trustees, and professional partners with straightforward or more complex financial needs. We have presence throughout the UK, Ireland, Dubai and Channel Islands. Quilter plc is a leading wealth management business, which oversees £157.4 billion in customer investments (as at 6th August 2026). It has an adviser and customer offering spanning financial advice, investment platforms, multi-asset investment solutions and discretionary fund management. If you want to play a part in shaping the future of our business, bringing new ideas and challenge then now is a great time to join us.

About the Role

Level: 2 Location: Dubai Contract: Permanent Department: International

The Dubai Branch operates with a small team of five employees, including this position. The Client Administrator plays an important role in supporting the effective day-to-day operation of the office and provides administrative and operational support across the team. The role involves regular interaction with colleagues across the wider business, as well as clients, intermediaries and external suppliers. By providing effective administrative, client and office support, the role enables other members of the Dubai team to focus on their management, client relationship and business development responsibilities.

Key Responsibilities

Executive and Administrative Support Provide administrative and personal assistant support to the Head of Office and wider Dubai team, including: Diary and meeting coordination Preparation and submission of expenses and associated compliance reportingClient and Intermediary Support Provide day-to-day administrative support in relation to clients and intermediaries, including: Responding to routine enquiries Supporting client and intermediary onboarding submissions Coordinating the distribution of relevant marketing and client materialsOffice Management Support the efficient day-to-day running of the Dubai office, including: Office supplies and general office administration Processing and coordination of supplier invoices Liaising with internal teams and external suppliers, including IT and other office service providers Ensuring the office and meeting facilities are maintained to an appropriate professional standardBusiness, Events and Marketing Support Support the coordination of local events and marketing activities Assist with the completion and collation of business activity reporting Provide administrative support for business development and other Dubai Branch initiatives as required.

Reporting and Working Arrangements

The role reports to the Head of Office, while providing day-to-day support to all members of the Dubai team. This is an office-based role in Dubai. This is an office-based role, with the successful candidate expected to work from the DIFC office in Dubai in order to meet the regulatory requirements applicable to the Dubai Branch.

About You

Previous experience in a similar hybrid administrative role, with PA and/or Executive Assistant responsibilities. Experience within financial services would be advantageous, particularly within wealth management or private banking. Able to work independently and use initiative, while also contributing effectively as part of a small team. A proactive and adaptable approach, with the confidence to take ownership of new tasks, find solutions and develop knowledge within the role. Strong interpersonal and communication skills, with the confidence to engage professionally with colleagues at all levels, clients, intermediaries and external suppliers. Strong Microsoft Office skills, with the ability to provide effective support across a varied range of administrative and business activities. Well organised, with the ability to manage competing priorities and maintain attention to detail. A continuous improvement mindset, with the ability to identify opportunities to improve processes, increase efficiency and enhance the support provided to colleagues.

Inclusion & Diversity

We value diversity and strive to promote inclusivity in all aspects of our culture. We believe in equal opportunities for all, ensuring that no applicant encounters less favourable treatment based on anything but their skills, qualifications, experience, and potential. We celebrate the unique contributions of a diverse workforce and create a respectful, nurturing environment where every colleague can thrive.

Values

Do the right thing: We act with integrity and are proudly committed to going above and beyond in service of our clients and the support we provide our communities. Always curious: We continuously seek new ideas and knowledge so we’re one step ahead of our clients’ needs. We look for inspiration everywhere and encourage experimentation, recognising that this is how we create brilliant solutions for brighter futures. Embrace challenge: We aim high to transform our potential into meaningful outcomes. With ambition as our driving force and a steadfast commitment to growth, we succeed for the good of every generation. Stronger together: Combining our diverse talents, we accomplish more collectively than we ever could do alone. We speak openly, actively listen, and support each other, and constructively challenge and embrace new ideas. We seek empowerment and demonstrate ownership and trust, with the confidence to make impactful decisions.

Core Benefits

• Holiday: 182 hours (26 days)
• Quilter Incentive Scheme: All employees are eligible to participate in incentive scheme, to incentivise business performance and the their contribution.
• Pension Scheme: A non-contributory company pension scheme that can be boosted through personal contributions.
• Private Medical Insurance: Single cover as standard with options to increase cover to include your partner or children.
• Life Assurance: 4x your salary.
• Income Protection: 75% of salary, less state benefits, payable after 26 weeks of absence.
• Healthcare Cash Plan: Jersey employees only

We create brighter financial futures for every generation. We do this by guiding our customers and their families through the complexity of planning for their financial future, responding to their rapidly evolving needs and giving them peace of mind. And, with all that’s happening in the world today, our role in society has never been more meaningful. Our impressive talents and capabilities set us apart, but our unwavering commitment to our customers is what defines us. We truly believe that we have all the ingredients to be the very best in our industry, and we want great people with the care and creativity that we need, to help us get there. We are passionate about building an inclusive culture where everyone’s contribution is valued, and our people can thrive. No matter what your role is or where you sit, your voice will matter. We hope you like what you hear and are interested in learning more about joining us. We believe our workplace needs to work for you, so we offer an environment where you can balance a successful career with your commitments and interests outside of work. Some roles lend themselves to flexible options more than others, so our talent acquisition team are on hand to discuss your needs. Please contact us to learn more. We are committed to treating all our job applicants fairly and with respect. Our people come from all kinds of backgrounds and have a wide range of expertise, so we welcome your application regardless of your beliefs, culture, gender identity, ethnicity, sexual orientation and or disability. Please contact the talent acquisition team if you need any reasonable adjustments made to the recruitment process, require information in an alternative format or have any questions around accessibility, we will try our very best to accommodate.