Civil Engineer

confidential; Ajman; On-site; AED 180,000 - 260,000; Full time

Job summary

Confidential in the United Arab Emirates seeks a Facilities & Asset Management Lead to oversee daily operations, monitor SLA adherence, and manage fit-out and handover processes for property units and new developments.

The role collaborates with internal teams to prepare budgets, enforce sustainable practices, and drive continuous improvements in maintenance, reporting, and contract administration to enhance asset lifespan.

Qualifications

• Strong communication and collaboration skills to coordinate with multiple departments.
• Proactive approach to maintaining and improving facilities and assets.
• Focus on customer service excellence and SLA adherence.
• Experience in managing fit-out, handover and asset systems is a plus.

Responsibilities

• Oversee daily operation and monitoring of asset management per SLA.
• Manage fit-out function: review/approve submissions, permits, inspections, certificates.
• Coordinate property handovers and takeovers per SLA.
• Address partner queries related to fit-out, permits, NOC, etc.
• Update asset data: area, power, FEWA accounts in the system.
• Support project initiation, design brief, consultant sourcing and tendering.
• Prepare property inventory for new developments and system updates.
• Define FM scope, contracts, and administration.
• Promote sustainable practices and formal process development.
• Assist annual operation and CAPEX budgets and monitor variances.

Skills

Effective communication

Cooperation and teamwork

Spirit of initiative

Creativity and innovation

Customer service excellence

Tools

Asset & Property Management Strategy

Relationships with suppliers & contractors

Facilities maintenance

Reports preparation

Job description

Operational Duties

• Manage the daily operation and monitoring of Asset management functions to ensure work is carried out as per agreed processes and SLA
• Manage Fit‑Out function as per agreed SLA – review & approve Fit‑Out submissions, Fit‑Out permits, Fit‑Out inspections and issue Fit‑Out Completion Certificate
• Manage Property unit Handover / Takeover function as per agreed SLA
• Respond and resolve business partners concerns and queries related to fit‑out, permits, NOC, etc… are resolved as per SLA
• Manage system update with verified data (area, power allocated, FEWA account) of existing property units
• New Project & Developments – Assist in project initiation, prepare design brief, sourcing consultant, design review and tendering activities
• Takeover new project upon completion, prepare property inventory of new developments and update the system
• Define FM Scope, contract and contract administration
• Contribute to the process of identifying facilities management best practices and development of formal processes and practices as necessary towards integrating and embedding sustainable principles and strategies into daily operational practices
• Assist the department head in the preparation of annual operation and capital budget, monitor budget and highlight budget variances to ensure cost efficiencies in line with the scorecard for OPEX saving and ensure execution of approved CAPEX project on timely manner
• Identify and recommend to the business unit and department head major improvements (technical and look & feel) required to enhance the existing facilities
• Support the business development team in timely resolution of their queries related to Asset management in coordination with applicable internal departments
• Represent the business unit during design, planning, construction, and handover stages of the newly developed assets
• Review and certify service provider’s monthly performance and payment certificate
• Ensure customer complaints are timely and appropriately managed and closed to achieve organization’s customer satisfaction targets
• Monitor and maintain records of utilities expenditure and implement initiatives of sustainability and utilities cost saving projects
• Providing preventive maintenance, site monitoring, and tracking environmental improvement projects in the Authority
• Develop systems, policies and strategies for asset and property management and implement them in cooperation with the various organizational units of the Authority
• Contributing to identifying and evaluating the Authority’s needs for facilities and buildings in coordination with the competent authorities, estimating their needs, and studying the equipment needs
• Supervising the optimal use of the Authority’s facilities and buildings, ensuring their level of efficiency, and improving, developing, and evaluating equipment
• Implementing the asset and property management system and inventorying, preserving, and organizing the Authority’s assets and property in the appropriate manner
• Developing mechanisms that contribute to the implementation of annual and surprise inventories of the assets and property of the Authority’s facilities and buildings
• Study and evaluate the performance of the Authority’s assets and provide appropriate recommendations to ensure their operational efficiency and increase their lifespan
• Auditing and monitoring the extent to which organizational units adhere to the policies and procedures approved by the Authority regarding assets and properties, and preparing periodic reports on the performance of assets and properties and the extent to which they meet the needs of the Authority
• Applying the asset and property destruction management system in an appropriate manner and coordinating with the concerned parties in implementing the necessary procedures

Skills

Behavioral

• Effective communication
• Cooperation and teamwork
• Spirit of Initiative
• Creativity and Innovation
• Focusing on the customer and services excellence
• Enabling and supporting change

Technical

• Assets & Property Management Strategy
• Suppliers and Contractors Relationships Management
• Facilities Maintenance
• Reports preparation