Buying Admin Assistant - Luxury Fashion

Al Tayer Group Career site; Dubai; On-site; AED 70,000 - 90,000; Full time

Job summary

Al Tayer Group in Dubai seeks a Buying Admin Assistant to support the Luxury Fashion Buying team. You will assist with day-to-day buying activities, data preparation, and seasonal analysis, while coordinating with brands and cross-functional teams to ensure accurate product information and timely deliveries.

The role requires 2+ years in Buying/Merchandising, strong Excel/MS Office skills, and excellent attention to detail.

Qualifications

• Minimum 2 years’ experience within Buying, Merchandising or Planning in fashion/luxury retail.
• Strong understanding of merchandising and retail performance indicators.
• Strong Excel and MS Office skills.
• Numerate and analytical, with good commercial and financial awareness.
• Strong knowledge and interest in the fashion industry, brands and market trends.
• Excellent attention to detail and organisational skills.
• Confident working with multiple deadlines in a fast-paced environment.
• Strong communication skills and the ability to work effectively with brands, suppliers and cross-functional teams.
• Proficiency in English.

Responsibilities

• Support the Buying team with day-to-day and weekly buying activities.
• Prepare and maintain buying files, reports, product data and seasonal analysis.
• Produce weekly trading reports covering areas such as best sellers, slow movers, sell-through and seasonal performance.
• Support Buyers before, during and after market, including wishlists, sizing, order confirmations, cancellations and product approvals.
• Assist with competitor price analysis, benchmarking and market/trend analysis.
• Review sales performance and support replenishment and reorder recommendations.
• Coordinate with brands and suppliers on order confirmations, product information, stock availability and deliveries.
• Support the creation and accuracy of product enrichment data required for PO loading, including product attributes, HS codes and country of origin.
• Work closely with Planning, Stores, Digital, Logistics, Warehouse, Finance and other key teams.
• Support digital product launches by ensuring accurate product information and resolving data-related issues.
• Assist with return-to-vendor requests and product/delivery queries.
• Maintain accurate master files, product hierarchies and buying databases.
• Support special customer requests by liaising with brands and following the process through to delivery.

Skills

Attention to detail

Organisational skills

Strong communication

Numerate and analytical

English proficiency

Fashion industry knowledge

Deadline management

Tools

MS Excel

MS Office

Job description

Are you passionate about luxury fashion and looking to build your career within Buying?

We are looking for a commercially minded and highly organised experienced Buying Admin Assistant to join our Luxury Fashion Buying team in Dubai.

Working closely with our Buyers and cross-functional teams, you will play an important role in supporting the end-to-end buying process, from seasonal market preparation and order management through to product launches, reporting, replenishment and delivery.

Responsibilities

What You’ll Be Doing

• Support the Buying team with day-to-day and weekly buying activities.
• Prepare and maintain buying files, reports, product data and seasonal analysis.
• Produce weekly trading reports covering areas such as best sellers, slow movers, sell-through and seasonal performance.
• Support Buyers before, during and after market, including wishlists, sizing, order confirmations, cancellations and product approvals.
• Assist with competitor price analysis, benchmarking and market/trend analysis.
• Review sales performance and support replenishment and reorder recommendations.
• Coordinate with brands and suppliers on order confirmations, product information, stock availability and deliveries.
• Support the creation and accuracy of product enrichment data required for PO loading, including product attributes, HS codes and country of origin.
• Work closely with Planning, Stores, Digital, Logistics, Warehouse, Finance and other key teams.
• Support digital product launches by ensuring accurate product information and resolving data-related issues.
• Assist with return-to-vendor requests and product/delivery queries.
• Maintain accurate master files, product hierarchies and buying databases.
• Support special customer requests by liaising with brands and following the process through to delivery.

Qualifications

What We’re Looking For

• Minimum 2 years’ experience within Buying, Merchandising or Planning in fashion/luxury retail.
• Strong understanding of merchandising and retail performance indicators.
• Strong Excel and MS Office skills.
• Numerate and analytical, with good commercial and financial awareness.
• Strong knowledge and interest in the fashion industry, brands and market trends.
• Excellent attention to detail and organisational skills.
• Confident working with multiple deadlines in a fast-paced environment.
• Strong communication skills and the ability to work effectively with brands, suppliers and cross-functional teams.
• Proficiency in English.

Why this Role

This is a great opportunity for someone with early-career Buying, Merchandising or Planning experience who wants to deepen their exposure to luxury fashion buying and work closely with brands, Buyers and commercial teams across the full product lifecycle.