Buying Admin Assistant - Luxury Fashion

Al Tayer Insignia; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

Al Tayer Insignia in Dubai is seeking a Buying Admin Assistant to support the Luxury Fashion Buying team across the full product lifecycle, from market preparation to delivery.

You will work closely with Buyers and cross-functional teams, ensuring accurate product data, timely reports, and smooth order management in a fast-paced luxury retail environment.

Join a dynamic team and contribute to market analysis, data enrichment, and timely product launches within a premium fashion house.

Qualifications

• Bachelor’s degree required.
• 2+ years in Buying/Merchandising/Planning in fashion/luxury retail.
• Strong Excel and MS Office skills.
• Numerate and analytical with commercial/financial awareness.
• Knowledge of fashion industry, brands and market trends.
• Excellent attention to detail and organisational skills.
• Ability to work with multiple deadlines in fast-paced environment.
• Strong communication with brands, suppliers and cross-functional teams.
• Proficiency in English.

Responsibilities

• Support day-to-day and weekly buying activities.
• Prepare and maintain buying files, reports and data.
• Produce weekly trading reports on best sellers, slow movers and seasonality.
• Assist with market preparations, orders, and product approvals.
• Conduct competitor price and market trend analysis.
• Review sales performance to support replenishment and reorders.
• Coordinate with brands and suppliers on orders and stock.
• Ensure accurate product enrichment data for PO loading.
• Collaborate with Planning, Stores, Digital, Logistics, Finance and others.
• Support digital product launches with accurate data and issue resolution.
• Handle return-to-vendor requests and delivery queries.
• Maintain master files, product hierarchies and databases.
• Assist with bespoke customer requests and delivery follow-through.

Skills

Excel

MS Office

Numeracy

Analytical

Attention to detail

Organization

Communication

English

Education

Bachelor’s degree

Job description

Job Description:

Are you passionate about luxury fashion and looking to build your career within Buying?

We are looking for a commercially minded and highly organised experienced Buying Admin Assistant to join our Luxury Fashion Buying team in Dubai.

Working closely with our Buyers and cross-functional teams, you will play an important role in supporting the end-to-end buying process, from seasonal market preparation and order management through to product launches, reporting, replenishment and delivery.

What You'll Be Doing

• Support the Buying team with day-to-day and weekly buying activities.
• Prepare and maintain buying files, reports, product data and seasonal analysis.
• Produce weekly trading reports covering areas such as best sellers, slow movers, sell-through and seasonal performance.
• Support Buyers before, during and after market, including wishlists, sizing, order confirmations, cancellations and product approvals.
• Assist with competitor price analysis, benchmarking and market/trend analysis.
• Review sales performance and support replenishment and reorder recommendations.
• Coordinate with brands and suppliers on order confirmations, product information, stock availability and deliveries.
• Support the creation and accuracy of product enrichment data required for PO loading, including product attributes, HS codes and country of origin.
• Work closely with Planning, Stores, Digital, Logistics, Warehouse, Finance and other key teams.
• Support digital product launches by ensuring accurate product information and resolving data-related issues.
• Assist with return-to-vendor requests and product/delivery queries.
• Maintain accurate master files, product hierarchies and buying databases.
• Support special customer requests by liaising with brands and following the process through to delivery.

What We're Looking For

• Bachelor’s degree.
• Minimum 2 years’ experience within Buying, Merchandising or Planning in fashion/luxury retail.
• Strong understanding of merchandising and retail performance indicators.
• Strong Excel and MS Office skills.
• Numerate and analytical, with good commercial and financial awareness.
• Strong knowledge and interest in the fashion industry, brands and market trends.
• Excellent attention to detail and organisational skills.
• Confident working with multiple deadlines in a fast-paced environment.
• Strong communication skills and the ability to work effectively with brands, suppliers and cross-functional teams.
• Proficiency in English.

Why this Role

This is a great opportunity for someone with early-career Buying, Merchandising or Planning experience who wants to deepen their exposure to luxury fashion buying and work closely with brands, Buyers and commercial teams across the full product lifecycle.