Business Support Executive / Business Administrator

HUMAN-AI-Z Nexus Technology; Dubai; Hybrid; AED 45,000 - 78,000; Part time

Job summary

HUMAN-AI-Z Nexus Technology in Dubai seeks a flexible part-time/remote operations assistant to support administration, compliance, finance coordination, sales development, and marketing. You will manage calendars, liaise with authorities, handle CRM data, prepare proposals, and assist with campaigns.

The ideal candidate is highly organized, proactive, and comfortable wearing multiple hats in a startup environment.

Qualifications

• Minimum 2–5 years of experience in business administration or related roles.
• Experience coordinating with accountants, legal advisors, PROs, or government authorities is preferred.
• Comfortable with LinkedIn outreach, email campaigns, CRM systems, and basic business development.
• Strong written and verbal English communication.
• Excellent follow-up and organizational skills.
• Proficient in Microsoft Office and Google Workspace.

Responsibilities

• Provide day-to-day administrative support across the business.
• Coordinate with internal teams and external suppliers.
• Support accounting coordination, invoicing, and basic VAT/tax filings.
• Assist with sales development including research, outreach, and CRM updates.
• Help prepare proposals, presentations, and marketing materials.
• Assist with marketing campaigns and content distribution.

Skills

Organized & proactive

Commercially minded

English proficiency

Time management

Multitasking

Tools

CRM systems

Microsoft Office

Google Workspace

LinkedIn

Job description

Legal & Compliance Support

Coordinate business license renewals and maintain a calendar of renewal deadlines.

Liaise with government authorities, PROs, legal consultants, and external service providers when required.

Maintain company legal and corporate documentation.

Support basic compliance requirements and follow up on outstanding documentation.

Coordinate with external accountants/legal advisors on filings, renewals, and regulatory requirements.

Accounting & Finance Administration

Coordinate with the external accountant/bookkeeper on monthly accounting activities and filings.

Organize invoices, receipts, payment records, and supporting financial documents.

Support basic expense tracking and reconciliation.

Follow up on VAT/tax or other applicable filings with the relevant accounting provider.

Maintain an organized financial documentation system.

Business Development & Sales Support

Support business development activities and lead generation.

Conduct Linked In/email outreach to potential clients and partners.

Research potential companies, decision-makers, and business opportunities.

Maintain and update the CRM / prospect database.

Follow up with leads and schedule meetings when required.

Prepare basic company information, proposals, presentations, and other sales-support materials.

Support tender/RFP submissions and business development research.

Marketing Support

Support basic Linked In and social media activities.

Coordinate simple marketing campaigns, announcements, and content distribution.

Assist with preparing basic marketing materials and presentations.

Support email campaigns and database communications.

Conduct competitor and market research when required.

General Business Administration

Provide day-to-day administrative support across the business.

Maintain organized company files, contracts, records, and databases.

Coordinate with internal team members and external suppliers/service providers.

Support ad-hoc operational and administrative projects.

Help identify opportunities to improve internal processes and organization.

Ideal candidate I would look for someone who is very organized, proactive, commercially minded, and comfortable wearing multiple hats rather than a purely administrative person.

Requirements:

• 2–5 years of experience in business administration, operations, office management, business support, or a similar role.
• Experience coordinating with accountants, legal advisors, PROs, or government authorities is preferred.
• Comfortable with Linked In, email outreach, CRM systems, and basic business development activities.
• Good understanding of basic accounting administration.
• Strong written and verbal English.
• Excellent follow-up and organizational skills.
• Strong Microsoft Office / Google Workspace skills.
• Ability to work independently and manage multiple priorities.
• Previous experience in a startup or SME environment is a strong advantage.

Engagement structure Employment Type: Part-Time / Project-Based Working Arrangement: Remote / Hybrid, depending on requirements Hours: Flexible, based on workload and agreed monthly hours Scope: Ongoing business support across administration, compliance, finance coordination, sales/business development, and marketing.