Billing Coordinator

Vista; Dubai; On-site; AED 90,000 - 150,000; Full time

Job summary

Vista Global in Dubai seeks an Accounts Receivable Specialist to manage cash flow, invoicing, and billing for APAC & ME. The role reports to the APAC & ME AR Supervisor and supports accurate invoicing and timely payments across the program portfolio.

The role requires reviewing flight activity, generating customer invoices, coordinating with Sales on ad-hoc invoices, and resolving invoice queries. Strong Excel skills and English fluency are essential.

Qualifications

• 2+ years in an invoicing or billing role.
• Experience with high-net-worth clients is a plus.
• Advanced Excel skills and data accuracy are essential.
• Excellent written and verbal English communication.
• Ability to work under pressure in a fast-paced environment.

Responsibilities

• Review flight activity daily and verify data with the Operations team before invoicing.
• Produce accurate Program member invoices and apply contractual terms, including additional charges.
• Collaborate with the Program sales team to approve ad-hoc invoices before dispatch.
• Maintain and reconcile program member balances, cash receipts, and invoices.
• Generate and send monthly Flight Activity Statements for assigned members.
• Respond to customer invoice queries and coordinate with Sales to resolve issues.
• Provide reporting on flying activity and statistics; highlight variances between estimates and actual billing.

Skills

Invoicing & Billing

Excel proficiency

English fluency

SAP familiarity

Customer interaction

Tools

SAP

Job description

Job Profile

Vista Global, the global business aviation group, integrates a unique portfolio of companies offering asset-light services to cover all aspects of business aviation, through its brands. The group's mission is to lead the change to provide customers with the most advanced flying services and the very best value, anytime, anywhere around the world.

Job Profile

Vista Global, the global business aviation group, integrates a unique portfolio of companies offering asset-light services to cover all aspects of business aviation, through its brands. The group's mission is to lead the change to provide customers with the most advanced flying services and the very best value, anytime, anywhere around the world.

The role will be based in our Dubai office reporting to the Accounts Receivable Supervisor (APAC & ME). This position plays a crucial role in managing the company's cash flow and ensuring the timely receipt of payments from customers, which is essential for maintaining healthy financial operations.

Your Responsibilities

• Reviewing flight activity daily, checking details are correct, liaising with the Operations team to ensure accuracy of flight booking data prior to invoicing.
• Producing accurate Program member invoices, ensuring alignment with the customer contract, applying standard and special contractual terms, including calculation and addition of auxiliary charges, costs or notes to the invoices.
• Working with the Program sales team to review and approve ad-hoc invoices before dispatch to customers.
• Ensuring assigned Program member balances for cash and hours flown are maintained and accurate, incorporating cash receipts and invoices.
• Generate and send out assigned Program members' monthly Flight Activity Statements.
• Responding to customer queries regarding invoices and working with Sales to resolve issues as required.
• Collaborating with management to provide reports on flying activity and other statistics as required; reporting differences between estimated and actual billing.

Required Skills, Qualifications, And Experience

• Minimum 2 years' experience in an invoicing/billing role.
• Experience working with UHNWI clients or for a luxury brand company is beneficial.
• Significant Excel experience and an analytical, meticulous attention to detail approach required.
• Fluency in English, with excellent verbal and written communications skills.
• Prior experience with SAP accounting software is an advantage, though not essential.
• You enjoy working in a highly pressured, dynamic, environment; ready to engage as required by a growing business.