Bilingual Accreditation Coordinator — Major Event

Evolution Services; Abu Dhabi; On-site; AED 65,000 - 101,000; Part time

Job summary

Evolution Services is seeking a Freelance Accreditation Assistant based in Abu Dhabi for a fixed-term period from October to December 2026. You will support planning, registration, verification, and on-site accreditation for a large event, coordinating with multiple departments, staff, and stakeholders.

The role requires bilingual English/Arabic communication, strong organisational skills, and experience with accreditation systems.

Qualifications

• Minimum 3–5 years of experience in accreditation, event operations, access control, registration, or a similar role.
• Experience on large‑scale events, sporting events, festivals, exhibitions, or major productions.
• Experience supervising or coordinating small operational teams.
• Fluent in English and Arabic; additional languages are an advantage.
• Experience in UAE, GCC, or international major events is an advantage.
• Proficiency in Microsoft Office and accreditation/registration management systems.
• Ability to work flexible hours including evenings, weekends, and extended shifts.
• Onsite accreditation centre experience is desirable.

Responsibilities

• Support the accreditation operation planning and delivery.
• Assist with managing accreditation categories, access levels, zones, and credential types.
• Support registration, verification, approvals, and processing of applications.
• Maintain accurate accreditation databases and records.
• Coordinate with departments, suppliers, contractors, production teams, media, VIPs, and other stakeholders.
• Assist with badge printing, preparation, distribution, collection, and replacement.
• Support day-to-day operation of onsite accreditation centres.
• Resolve accreditation queries, access issues, and badge-related problems.
• Coordinate with Security and Access Control teams on permissions and access requirements.
• Monitor pending applications, approvals, and documentation.
• Prepare accreditation reports and provide updates to the Accreditation Manager.
• Assist with managing accreditation staff and daily task allocations.
• Support accreditation for event build-up, show days, and breakdown.
• Ensure credentials grant access to restricted areas.
• Handle lost, damaged, expired, or incorrect credentials securely.
• Lead briefings and ensure team understands procedures.
• Escalate complex issues to the Accreditation Manager.
• Maintain professional, service-oriented engagement with stakeholders.

Skills

Accreditation

Event operations

Access control

Registration management

Database management

Stakeholder coordination

Onsite operations

Communication skills

Microsoft Office

Tools

Registration management software

Job description

Evolution Services is seeking a Freelance Accreditation Assistant based in Abu Dhabi for a fixed-term period from October to December 2026. You will support planning, registration, verification, and on-site accreditation for a large event, coordinating with multiple departments, staff, and stakeholders.

The role requires bilingual English/Arabic communication, strong organisational skills, and experience with accreditation systems.