Associate Retail Media Billing & Operations

talabat; Dubai; On-site; AED 167,000 - 234,000; Full time

Job summary

talabat seeks a Billing & Invoicing Specialist in Dubai to manage bookings, invoices, and payments for media activations. You will ensure data accuracy, generate insertion orders, and coordinate with finance and partners to minimize discrepancies.

Key duties include monitoring invoices, compiling reports, and maintaining documentation while leveraging Excel/Sheets and CRM systems to improve workflows and collaboration across markets.

Qualifications

• 3–4 years experience minimum supervising and managing digital media payments.
• Proven track record and experience with billing and invoice management
• Excellent communication skills, able to provide clear level of detail for requests
• Able to work towards deadlines & manage time and workload efficiently
• Experience working collaboratively with a large team. Experience across different markets is beneficial.
• Organization & eye for detail. Able to track progress and completion of activities while working towards deadlines & managing time and workload efficiently.
• Proactivity/taking the initiative: achieves ambitious but realistic goals
• Problem solving: Autonomously solves complex problems with minimal supervision, and proactively follows up after implementing a solution
• Foster deep trust and understanding with agency and partner teams where necessary
• Contribute to great teamwork in your immediate team
• Proficiency with Excel and Google Sheets for data organization, tracking, and reporting
• Experience with CRM or business systems (Salesforce, HubSpot, or similar); ability to learn new platforms quickly
• Excellent written and verbal communication; ability to communicate across both business and finance functions
• Ability to implement work with AI and implement workflows that make daily tasks more efficient

Responsibilities

• Assume the responsibility of receiving sorting incoming bookings with attention to detail
• Ensuring partner & supplier information is accurate and complete & requesting any missing information
• Tracking and matching of booking orders to relevant media activations
• Maintain, update and manage all documentation of media bookings
• Monitor and resolve financial discrepancies between spend and investment of advertising activations
• Follow up on creation of invoices on a timely and recurring basis with finance teams
• Create and issue insertion orders matched to bookings
• Share insertion orders with relevant team members to implement campaigns
• Collecting invoices after creation from finance teams and sharing them with partners & suppliers for media investments
• Handle supplier billing invoicing concerns and follow ups
• Check the validity of booking orders & invoices
• Manage communication with key members to relay relevant and beneficial inputs relating to invoicing and billing
• Support the team with necessary inputs and resources relating to campaigns and ensuring that all discussion points are documented and actioned appropriately
• Collect screenshots and relevant proof of execution of campaigns and activations
• Function as the main point of contact for inquiries related to billing and invoicing
• Support line manager & team in the delivery of strong implementation plans that meet campaign objectives
• Review invoices to ensure that they are accurate and complete before sending them to partners and suppliers
• Preparing monthly reports for invoicing status, missing invoices and sent invoices
• Following up on collecting payments from suppliers
• Financial forecasting & reconciliation skillset
• Ability to manage salesforce

Skills

Billing & invoicing

Communication

Time management

Team collaboration

Problem solving

Proactivity

AI workflows

Data analysis

Tools

Salesforce

HubSpot

Excel

Google Sheets

Job description

Job Description

What's On Your Plate?

• Assume the responsibility of receiving sorting incoming bookings with attention to detail
• Ensuring partner & supplier information is accurate and complete & requesting any missing information
• Tracking and matching of booking orders to relevant media activations
• Maintain, update and manage all documentation of media bookings
• Monitor and resolve financial discrepancies between spend and investment of advertising activations
• Follow up on creation of invoices on a timely and recurring basis with finance teams
• Create and issue insertion orders matched to bookings
• Share insertion orders with relevant team members to implement campaigns
• Collecting invoices after creation from finance teams and sharing them with partners & suppliers for media investments
• Handle supplier billing invoicing concerns and follow ups
• Check the validity of booking orders & invoices
• Manage communication with key members to relay relevant and beneficial inputs relating to invoicing and billing
• Support the team with necessary inputs and resources relating to campaigns and ensuring that all discussion points are documented and actioned appropriately
• Collect screenshots and relevant proof of execution of campaigns and activations
• Function as the main point of contact for inquiries related to billing and invoicing
• Support line manager & team in the delivery of strong implementation plans that meet campaign objectives
• Review invoices to ensure that they are accurate and complete before sending them to partners and suppliers
• Preparing monthly reports for invoicing status, missing invoices and sent invoices
• Following up on collecting payments from suppliers
• Financial forecasting & reconciliation skillset
• Ability to manage salesforce

Qualifications

What Did We Order?

• 3–4 years experience minimum supervising and managing digital media payments. Previous media agency experience preferred.
• Proven track record and experience with billing and invoice management
• Excellent communication skills, able to provide clear level of detail for requests
• Able to work towards deadlines & manage time and workload efficiently
• Experience working collaboratively with a large team. Experience across different markets is beneficial.
• Organization & eye for detail. Able to track progress and completion of activities while working towards deadlines & managing time and workload efficiently.
• Proactivity/taking the initiative: achieves ambitious but realistic goals
• Problem solving: Autonomously solves complex problems with minimal supervision, and proactively follows up after implementing a solution
• Foster deep trust and understanding with agency and partner teams where necessary
• Contribute to great teamwork in your immediate team
• Proficiency with Excel and Google Sheets for data organization, tracking, and reporting
• Experience with CRM or business systems (Salesforce, HubSpot, or similar); ability to learn new platforms quickly
• Excellent written and verbal communication; ability to communicate across both business and finance functions
• Ability to implement work with AI and implement workflows that make daily tasks more efficient

Additional Information

Key Competencies

• Reliability: Consistently follows processes, meets deadlines, and delivers accurate outputs
• Problem-Solving: Identifies discrepancies and issues; escalates appropriately with context and suggested solutions
• Strong organizational skills: Ability to manage multiple processes and deadlines simultaneously
• Detail-oriented: Ability to identify discrepancies and follow issues through to resolution and demonstrates exceptional care with data, catches and prevents errors
• Collaborative mindset with comfort working across departments and building working relationships

What Success Looks Like

• Finance team receives complete, accurate, organized booking information with minimal requests for clarification
• Month-end closing runs smoothly with all invoices compiled, reconciled, and documented on schedule along with proof of execution
• Improved collections rate month on month and streamlined ways of working with external stakeholders with minimal to zero issues