Assistant to Workshop Manager

BEEAH Group; Al Ain; On-site; AED 67,000 - 100,000; Full time

Job summary

BEEAH Group in Al Ain seeks an Assistant to Workshop Manager to handle administrative duties and support the Workshop Manager.

The role focuses on document control, scheduling, and reporting, requiring bilingual Arabic/English communication and a civil/mechanical engineering background.

Qualifications

• Bachelor's degree in Engineering (Civil or Mechanical preferred).
• 0–2 years of professional experience, UAE National.
• Fluent in Arabic and English.
• Strong administrative and document handling skills.

Responsibilities

• Manage and maintain workshop documentation, records, certifications, and filing systems.
• Organize and archive departmental files and correspondence.
• Prepare letters, emails, memos, and other business communications as directed.
• Collect, review, and submit documents requiring management approval.
• Gather information for approval requests and operational needs.
• Schedule meetings and coordinate calendars for the Workshop Manager.
• Prepare and distribute meeting agendas and minutes.
• Manage incoming/outgoing correspondence with clients and stakeholders.
• Liaise with internal teams and external parties as required.
• Prepare daily, weekly, and monthly workshop reports.
• Submit workshop reports to authorities/clients including Tadweer.
• Support management with accurate data and insights.
• Assist the Workshop Manager with administrative tasks.
• Contribute to smooth functioning of the Workshop Department.

Skills

Training & Presentation Skills

Administrative & Office Management

Bilingual Arabic-English

Communication skills

Report Writing

Organization & Multitasking

Negotiation & Stakeholder Coordination

Education

Bachelor's degree in Engineering (Civil or Mechanical preferred)

Tools

Microsoft Office

SAP

Job description

About BEEAH

BEEAH is pioneering sustainability and inspiring innovation to empower humanity’s future. Through innovation, full-circle resource management, and digital transformation, BEEAH is addressing environmental challenges, deploying the latest technologies, and creating the roadmap for a smart and sustainable future. Renowned for groundbreaking environmental innovations and smart solutions, BEEAH operates across the United Arab Emirates, the Kingdom of Saudi Arabia, and Egypt, to create a better tomorrow for all.

Job Description

We are currently seeking a highly motivated and organized Assistant to Workshop Manager to join our BEEAH Al Ain team. This role is responsible for carrying out the administrative duties, assist in providing administrative support to the Workshop Manager.

Key Responsibilities

• Manage and maintain workshop documentation, records, certifications, and filing systems.
• Organize and archive departmental files and correspondence.
• Prepare letters, emails, memos, and other business communications as directed.
• Collect, review, and submit documents requiring management approval.
• Gather supporting information and documentation for approval requests and operational needs.
• Schedule meetings and coordinate calendars for the Workshop Manager.
• Prepare and distribute meeting agendas and minutes.
• Manage incoming and outgoing correspondence with clients and stakeholders.
• Liaise with internal teams and external parties as required.
• Prepare daily, weekly, and monthly workshop reports.
• Compile and submit workshop-related reports to relevant authorities and clients, including Tadweer, as required.
• Support management by providing accurate data and administrative insights.
• Assist the Workshop Manager with additional administrative and operational tasks as needed.
• Contribute to the smooth and efficient functioning of the Workshop Department.

Qualifications and Experience

• Bachelor's degree in Engineering (Civil or Mechanical preferred).
• 0-2 years of professional experience, preferably within Environmental Services, Logistics, or a related industry.
• UAE National.
• Fluent in both Arabic and English.

Skills

• Training & Presentation Skills: Strong ability to design, deliver, and evaluate engaging training sessions, including inductions, safety, and technical programs.
• Strong administrative and office management skills.
• Excellent written and verbal communication in Arabic and English.
• Business correspondence and document drafting skills.
• Report writing and presentation preparation.
• Strong organizational and multitasking abilities.
• Negotiation and stakeholder coordination skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Knowledge of SAP is an advantage.