Assistant Project Manager

AECOM; Dubai; Hybrid; AED 201,000 - 335,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life

Paid time off

Flexible work options

Well-being resources

Job summary

AECOM in Dubai, United Arab Emirates, seeks an Assistant Project Manager for our Buildings Design practice. You will support pre-contract activities, coordinating documentation, vendor communications, and project briefs.

You will work closely with internal teams and external vendors to ensure solid project initiation for hospitality projects. You will assist senior project managers, manage pre-contract milestones, and help customize templates while maintaining organized files and schedules in a

Qualifications

• 3+ years in project coordination or assistant project management.
• Experience within architecture or building engineering.
• Strong knowledge of the hospitality industry and its operations.

Responsibilities

• Coordinate and organize documentation, including vendor proposals, contracts, and service agreements
• Assist in preparation of project briefs, timelines, and resource allocation plans
• Communicate with internal departments and external vendors to clarify project requirements
• Maintain organized project files and databases for pre-contract materials
• Support senior PM in analyzing vendor proposals and preparing comparative assessments
• Track pre-contract milestones and deliverables to ensure timely progression
• Prepare meeting agendas, minutes, and status reports for stakeholders
• Identify risks or issues during the pre-contract phase
• Assist in customizing project templates and hospitality-specific checklists
• Coordinate site visits and inspections during pre-contract phase
• Manage administrative tasks including scheduling and vendor follow-ups

Skills

Project coordination

Assistant project management

Architecture knowledge

Hospitality industry knowledge

Job description

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

We're looking for a detail-oriented and organized Assistant Project Manager to join our Buildings Design practice in Dubai, United Arab Emirates. In this role, you will provide essential support to our project management team, ensuring smooth coordination and documentation of all pre-contract activities. You will work closely with internal stakeholders and external vendors to facilitate project initiation and contract preparation, playing a key role in setting the foundation for successful project execution within the hospitality sector.

Responsibilities

• Coordinate and organize documentation, including vendor proposals, contracts, and service agreements
• Assist in the preparation of project briefs, timelines, and resource allocation plans
• Communicate with internal departments and external vendors to gather necessary information and clarify project requirements
• Maintain organized project files and databases, ensuring all pre-contract materials are properly documented and easily accessible
• Support the senior project manager in analyzing vendor proposals and preparing comparative assessments
• Track and monitor pre-contract milestones and deliverables to ensure timely project progressionPrepare meeting agendas, minutes, and status reports for project stakeholders
• Identify and elevate potential risks or issues during the pre-contract phase
• Assist in customizing project templates and checklists specific to hospitality requirements
• Coordinate site visits and inspections as needed during the pre-contract phase
• Manage administrative tasks including scheduling, correspondence, and vendor follow-ups

Qualifications

• 3+ years of experience in project coordinator or assistant project manager capacity
• Experience within architecture or building engineering
• Strong knowledge of the hospitality industry and its operational requirements
• Experience in mixed use developments and hospitality projects is beneficial.

Additional Information

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously.

To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees.

• medical
• dental
• vision
• life
• AD&D
• disability benefits
• paid time off
• leaves of absences
• voluntary benefits
• perks
• flexible work options
• well-being resources
• employee assistance program
• business travel insurance
• service recognition awards
• retirement savings plan
• employee stock purchase plan

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients' complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you'll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

ReqID: J10159595

Business Line: Building Engineering

Business Group: DCS

Strategic Business Unit: ME and Africa

Career Area: Program & Project Management

Work Location Model: Hybrid