Administrative Officer

Zayed University; Abu Dhabi; On-site; AED 90,000 - 150,000; Full time

Job summary

Zayed University in the United Arab Emirates is seeking an experienced administrative assistant to support the Library and Learning Commons. You will provide secretarial support to the department, organize meetings, take minutes, and liaise with students, faculty, staff and visitors.

The role requires proficiency in Microsoft Office, strong communication, attention to detail, the ability to travel between Abu Dhabi and Dubai, and the capacity to handle confidential information while maintaining

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Minimum 2 years of experience in a customer-focused environment.
• Proficiency with Microsoft Office Suite.
• Ability to multitask, plan, and organize events and office procedures.
• Strong oral and written communication skills.
• Ability to travel between Abu Dhabi and Dubai.
• High degree of accuracy and attention to detail.
• Ability to work independently and maintain confidentiality.

Responsibilities

• Provide administrative and secretarial support to the Library and Learning Commons department
• Organize and schedule meetings, workshops, and take minutes
• Liaise with students, faculty, staff, and visitors on behalf of the Director
• Manage electronic and paper filing systems and office procedures
• Handle internal and external correspondence and general queries
• Coordinate facilities, hospitality, and special events for library activities
• Order stationery, supplies, and equipment, including obtaining vendor quotations
• Process invoices and track fund expenditure using Excel
• Maintain the Director's appointment calendar
• Support librarians by booking classrooms and communicating with partners
• Engage in Public Services unit activities, including service desk duties

Skills

Communication

Organization & planning

Multitasking

Interpersonal skills

Education

Bachelor's degree or equivalent combination of education and experience

Tools

Microsoft Office Suite

Job description

Responsibilities

• Provide administrative and secretarial support to the Library and Learning Commons department
• Organize and schedule meetings, workshops, and take minutes
• Liaise with students, faculty, staff, and visitors on behalf of the Director
• Manage electronic and paper filing systems and office procedures
• Handle internal and external correspondence and general queries
• Coordinate facilities, hospitality, and special events for library activities
• Order stationery, supplies, and equipment, including obtaining vendor quotations
• Process invoices and track fund expenditure using Excel
• Maintain the Director's appointment calendar
• Support librarians by booking classrooms and communicating with partners
• Engage in Public Services unit activities, including service desk duties

Requirements

• Bachelor's degree or equivalent combination of education and experience
• Minimum 2 years of experience in a customer-focused environment
• Proficiency with Microsoft Office Suite
• Ability to multitask, plan, and organize events and office procedures
• Strong oral and written communication skills
• Ability to travel between Abu Dhabi and Dubai
• High degree of accuracy and attention to detail
• Ability to work independently and maintain confidentiality

Preferred Qualifications

• Work experience in an academic institution or library
• Fluency in both Arabic and English (bilingual)

About the Company

Zayed University is an equal opportunity employer committed to hiring a diverse workforce and maintaining a smoke-free workplace environment.