Administrative Officer

Tiger Recruitment; Abu Dhabi; On-site; AED 223,200 - 334,800; Full time

Job summary

Tiger Recruitment is looking for an Administrative Officer – UAE National in Abu Dhabi to provide high-level administrative, secretarial, and analytical support to the Investment Department. The role includes ensuring confidentiality and operational efficiency, as well as coordinating logistics for meetings and travel.

The ideal candidate should have a Bachelor's Degree, relevant certifications, and at least 10 years of experience in a similar role within the UAE, with excellent English and Arabic communication skills.

Qualifications

• Minimum 10+ years of relevant experience within the UAE (financial/investment background preferred).
• Minimum 7+ years of experience providing secretarial and administrative support to Executive Management.

Responsibilities

• Provide comprehensive administrative, secretarial, and analytical support to the Investment Department.
• Ensure the operational efficiency, organization, and confidentiality of the filing system.
• Schedule, organize, and manage complex calendars and appointments.

Skills

Excellent verbal and written communication skills (English and Arabic)

Strong research and analytical abilities

Highly organized with strong multitasking capabilities

Ability to work under pressure

Proactive, collaborative, and team-oriented approach

Education

Bachelor's Degree

Secretarial Certification

Microsoft Office Certification

Job description

Administrative Officer – UAE National Location – Abu Dhabi

Provide confidential, efficient, and high-level administrative, secretarial, and analytical support to the Investment Department, ensuring smooth operations, strict confidentiality, and effective coordination with internal and external stakeholders.

Key Responsibilities

• Provide comprehensive administrative, secretarial, and analytical support to the Investment Department.
• Ensure the operational efficiency, organization, and confidentiality of the filing system and all related documentation.
• Maintain strict confidentiality of sensitive information with the highest level of discretion.
• Review administrative processes and develop internal procedures to improve efficiency, reduce waste, and optimize costs.
• Ensure optimal utilization and operational efficiency of shared office resources (printers, scanners, etc.) through timely coordination with relevant departments.
• Schedule, organize, and manage complex calendars, appointments, and meetings.
• Coordinate team registrations, logistics, and travel arrangements for missions, training, and official engagements.
• Organize logistics and prepare briefing packages for CIO and investment team missions.
• Prepare formats, templates, agendas, and supporting documentation for meetings and committees.
• Schedule and coordinate all relevant committee and departmental meetings.
• Attend meetings as required, record accurate minutes, distribute minutes, and follow up on action items.
• Assist in the preparation of reports, presentations, and documents for committee meetings.
• Conduct research, collate, analyze, and summarize data for reports and presentations.
• Prepare, proofread, and finalize documents, presentations, proposals, and correspondence for the CIO and Investment Committee.
• Assist the Operations team in compiling and ensuring availability of required documentation for internal and external audits.
• Establish, coordinate, and maintain investment schedules and records.
• Establish and maintain a comprehensive contact list of investment managers, consultants, custodians, and other investment service providers.
• Coordinate and schedule meetings with external investment service providers.
• Index, file, and maintain records of documents received during meetings with external parties.

Preferred Experience & Skills

• Bachelor's Degree
• Secretarial Certification
• Microsoft Office Certification
• Minimum 10+ years of relevant experience within the UAE (financial/investment background preferred)
• Minimum 7+ years of experience providing secretarial and administrative support to Executive Management
• Excellent verbal and written communication skills (English and Arabic)
• Strong research and analytical abilities
• Highly organized with strong multitasking capabilities
• Ability to work under pressure and demonstrate initiative
• Proactive, collaborative, and team-oriented approach