Administrative Front Desk & Document Coordinator

Tanqeeb; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

Tanqeeb in Dubai invites a detail-oriented secretary to manage front-office, document flow, and coordination between sites, subcontractors, and suppliers.

You will handle administration, filing, and confidential data, ensuring smooth operations across head office and project sites.

Ideal for candidates who are highly organized, proactive, and capable of multitasking in a fast-paced environment.

Qualifications

• Must be highly organized, proactive, and detail-oriented to support smooth day-to-day operations.
• The role combines front-office reception duties, document management, subcontractor and supplier coordination, office maintenance, and other administrative tasks as assigned by management.
• The Secretary must ensure accurate handling of financial documents (invoices, cheques, etc.), maintain a professional and welcoming office environment.

Responsibilities

• Receive and answer incoming calls professionally; direct them to the appropriate personnel.
• Welcome and greet guests/visitors (clients, subcontractors, suppliers, etc.) in a courteous, friendly manner.
• Maintain the reception area to high standards: neat, clean, well-organized, and welcoming.
• Monitor office stationery, supplies, and materials; reorder as needed.
• Receive documents from project sites; segregate and distribute promptly.
• Deliver/send documents from head office to project sites; follow up for receipt.
• Manage filing system: file cheques, bank statements, invoices, and organize files.
• Maintain secure, up-to-date document organization.
• Control and receive site Petty Cash Reports; forward to finance.
• Perform other administrative tasks as assigned; support confidentiality of sensitive information.
• Coordinate between office, sites, subcontractors, and suppliers to ensure smooth operations.

Skills

Organizational skills

Communication

Attention to detail

Front office administration

Document management

Coordination

Job description

Tanqeeb in Dubai invites a detail-oriented secretary to manage front-office, document flow, and coordination between sites, subcontractors, and suppliers.

You will handle administration, filing, and confidential data, ensuring smooth operations across head office and project sites.

Ideal for candidates who are highly organized, proactive, and capable of multitasking in a fast-paced environment.