Administrative Asst

HUMAN-AI-Z Nexus Technology; Dubai; On-site; AED 42,000 - 66,000; Full time

Job summary

CB&I is seeking an Administration Assistant in Dubai to coordinate day-to-day administrative activities within the regional function. The role requires familiarity with office procedures, document handling, and calendar management.

You will schedule meetings, arrange travel, manage filing systems, answer calls, process time sheets and general admin tasks while supporting managers and staff. Excellent communication and organizational skills are essential for success in a fast-paced environment.

Qualifications

• High School Diploma or equivalent is required.
• 3–5 years of experience in an administrative assistant role.
• Advanced knowledge of MS Office and office equipment.
• Excellent written and verbal communication.
• Strong organizational and multitasking abilities.

Responsibilities

• Carry out varied tasks requiring knowledge of office protocol and procedures.
• Coordinate and set up meetings and conferences.
• Arrange travel and work on special projects.
• Maintain the schedule of one or more individuals.
• Set up and maintain manual and electronic filing systems.
• Answer the telephone, relay messages, and route issues as needed.
• Process general administrative work such as time sheets and leave requests.
• Photocopy and scan documents as required.
• Manage mail and package distribution.
• Assist employees and managers with administrative requests.

Skills

MS Office

Communication skills

Organizational skills

Multitasking

Interpersonal skills

Attention to detail

Education

High School Diploma or equivalent

Tools

Printers & Scanners

Job description

Company Overview

CB&I delivers integrated storage and asset‑management solutions that help customers operate safely, reliably, and efficiently across the lifecycle of their facilities. Through our two global business units - Storage Solutions, the world leader in tanks, terminals, and storage systems, and Asset Solutions, a leading provider of operations, management, wells and decommissioning services - we combine technical excellence with execution capability to extend asset life, optimize performance, and maximize value.

Overview

The Administration Assistant is responsible for coordinating day to day administrative activities in a specific region or function.

Responsibilities

• Carry out varied assigned tasks requiring knowledge of office protocol, demonstrating an understanding of the organization, policy programs, and procedures related to the work of the office.
• Coordinate and set up meetings and conferences.
• Arrange travel and work on special projects.
• Maintain the schedule of one (1) or more individuals.
• Set up and maintain manual and electronic filing systems.
• Answer the telephone, take, and relay messages, and address routine and non-critical issues or routes to the appropriate person.
• Coordinate and process general administrative work such as time sheets, vacation requests, supply requisitions, etc.
• Photocopy, and scan documents as required.
• Assure of effective mail and package distribution.
• Assist employees and managers with general administrative requests.

Qualifications

• High School Diploma or equivalent.
• Minimum 3-5 years of experience working in an administrative assistant role
• Advanced knowledge of MS Office and other related software skills required; Advanced skills in operating a personal computer, various printers, scanners, and other office equipment are necessary.
• Excellent communication skills, both written and verbal.
• Able to read and comprehend instructions and write correspondence and memos.
• Strong organizational, multitasking, attention to detail, and interpersonal skills.
• Able to work well with all levels of internal management and staff as well as clients.

Skills and Behaviors

• Business presence and polish Knowledge of CB&I products and markets
• Proactively identifies and solves the complex problems
• Strong analytical and problem-solving skills
• Mentally agile and ability to multi-task and manage tight deadlines
• Proven negotiating ability with high emotional intelligence and interpersonal skills
• Adaptability and agility to learn and contribute in varying and complex environments
• A mature business and technical acumen coupled with a drive to achieve results
• Exceptional communication and presentation skill, both written and verbal
• Ability to work and build credibility across the business, up to and including senior management level
• Proactively embraces and promotes the company’s values and culture, including diversity & inclusion and healthy and safe work environment