Administrative Assistant, Special Projects

Atlantis Dubai; Dubai; On-site; AED 89,000 - 156,000; Full time

Benefits offered by this job

Food & beverage privileges

Discounted Kerzner rates worldwide

Health insurance (dental)

Annual flights home

Life insurance

Incentive programme

Wellness and social initiatives

Job summary

Atlantis Dubai, part of Kerzner International, seeks an Administrative Assistant for Special Projects to support the VP with high-level administrative tasks and coordination across the business. The role emphasizes calendar management, communications handling, and timely execution of multiple priorities.

You will liaise with executives, consultants, and suppliers, organize meetings, and ensure materials and reports are prepared for daily and weekly team discussions.

Qualifications

• Ability to maintain high level of confidentiality.
• Good command of spoken and written English.
• Superior administration/organizational skills and time management.
• Meticulous attention to detail.
• Computer skills in common office software.
• University degree required.

Responsibilities

• Provide high-level administrative support to the VP, Special Projects.
• Manage calendar and coordinate executive meetings with internal and external stakeholders.
• Handle incoming/outgoing communications and travel arrangements.
• Organize meetings, conference calls, and prepare materials.
• Maintain up-to-date contacts and filing systems for the department.
• Process purchase orders, reimbursements, and other admin tasks.

Skills

Confidentiality

English proficiency

Administrative skills

Time management

Attention to detail

Computer skills

Education

University degree

Tools

Microsoft Office

Job description

Administrative Assistant, Special Projects

(21033)

Atlantis Dubai is part of Kerzner International, and home to two extraordinary resorts: the world-renowned Atlantis, The Palm and the ultra-luxury Atlantis The Royal. Together, they represent world-class service, bold innovation, and unforgettable experiences brought to life.

With over 6,000 colleagues from 129 nationalities, Atlantis Dubai operates as one team, with many departments and back-of-house functions seamlessly supporting both resorts. Across every role and department, our shared purpose is the same: to create amazing experiences and everlasting memories - not only for our guests, but for our colleagues too.

About The Role

Primarily responsible for organizing the office of the VP, Special Projects by providing high-level administrative support and co-ordination of all related concerns within the Business.

Key Duties and Responsibilities

• Provides day-to-day administration support
• Responsible for calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, agencies and suppliers to coordinate a variety of complex executive meetings
• Communicate and handle incoming and outgoing electronic communications
• To assistinorganizing email correspondence by keeping track of incoming messages and ensuring that urgent information/action points are either passed on to relevant people or handled personally by the VP, Special projects
• Toliaise betweenthe team and other operational or relevant department
• To organize meetings, conference calls, presentations on behalf of the VP, Special Projectswhich may involve internal or external customers
• To ensure meeting materials, reports and correspondence are prepared and presented prior to each daily, weekly, bi-weekly, team meetings/conference call
• To keep a task list for follow up for the VP, Special Projects
• Preparing meeting notes and action plan lists based on meetings conducted as maybe required from time to time
• Arrange travel schedule, reservations, visa requirements, etc.
• Organize reimbursement forms, entertainment forms, comp forms, room upgrade forms, etc
• To prepare Travel/ arrival requirements, agenda, meetings and other related items for Kerzner executivesarriving from offices abroad
• Coordinate with IT personnel, to ensure thatPC/Laptop/ Telephone and other IT equipment are well maintained and smoothly runningat all time
• To maintain an up-to-date contacts list
• Maintain an up-to-date Personnel Filing System for the department
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Raising purchase orders, payment submissions to finance, Capex tracking and reallocations, office administration, contractor and consultant support like arranging permits and site access.
• Ensure that all reports are done in a timely fashion by department and submitted
• Obtain approvals forvarious requisitions that come through for approval(comp forms, travel requests, POs, etc)

About You

• University degree
• 3+ yearsrelevant experience
• Ability to maintain high level of confidentiality
• Good command ofspoken and written English
• Superior Administration/organizational skills and Time Management
• Meticulous attention to details
• Computer skills

We offer a competitive, tax-free salary paid in UAE Dirhams (AED), alongside a wealth of benefits. These include generous food and beverage privileges, exclusive discounted rates at all Kerzner properties worldwide, comprehensive health insurance (with dental coverage), annual flights home, life insurance, an incentive programme, and a variety of colleague wellness and social initiatives.

With a strong emphasis on learning and development, colleagues at Atlantis enjoy access to world-class training, career mobility, and internal growth opportunities across the Kerzner portfolio - making this an ideal environment for ambitious individuals seeking a long-term, fulfilling career in luxury hospitality. Join the A-Team and discover the extraordinary.