Administrative Assistant, Business Relationship Management, Dubai

Fitch Group, Inc.; Dubai; Hybrid; AED 90,000 - 130,000; Full time

Benefits offered by this job

Hybrid work environment

Learning & mobility

Leadership development

Tuition reimbursement

Healthcare offerings

Parental leave

Volunteer days

Job summary

Fitch Group, Inc. in Dubai is seeking a seasoned Personal Assistant/Team Administrator to support the Head of Middle East and Africa BRM Managing Director. You will manage calendars, schedule meetings, coordinate travel, and prepare itineraries while ensuring confidentiality.

You will handle research, data entry, presentations, CRM data maintenance, expense reimbursements, and report creation. The role also involves organizing team meetings, liaising with Operations, IT, Facilities, and regional

Qualifications

• Significant PA or Team Admin experience.
• Strong organizational skills with ability to juggle multiple tasks independently.
• Proficient with Microsoft Office; experience with data entry and presentations.

Responsibilities

• Provide comprehensive personal assistant support to the Head of Middle East and Africa BRM Managing Director.
• Manage complex calendars, schedule meetings and coordinate calls; oversee meetings in-person and virtual.
• Coordinate travel arrangements; prepare itineraries and agendas; obtain approvals.

Skills

Personal Assistant

Team Administrator

Organizational skills

Data entry

Presentation preparation

Multicultural collaboration

Microsoft Office

Tools

Microsoft Office

Job description

strong How You ll Make an Impact strong

Provide comprehensive personal assistant support to the Head of Middle East and Africa BRM Managing Director Own and optimize complex calendars schedule meetings and conference calls and oversee successful execution of in-person and virtual meetings Coordinate travel arrangements prepare itineraries and agendas and obtain necessary approvals Assist with research projects administrative tasks data entry and preparation of presentations and conference materials Provide administrative support to the expenses reimbursement process and customer relationship management CRM system data maintenance such as meeting notes contact maintenance etc Support the team with the creation of reports and documents as needed and on a timely basis Plan and execute team meetings offsites and group events Act as liaison with Operations IT Facilities and building personnel Keep abreast of developments by coordinating with other regional administrative teams such as Riyadh office Fitch Solutions and Fitch Learning offices and with Dubai Operations Foster a culture of excellence within the BRM department and provide guidance to new joiners Share your knowledge and lead by example and assist with facilitating any relevant training Take initiative in discovering new ways of working and attend appropriate training where required Explore Fitch s technology tools including AI and improve efficiencies Provide other ad hoc support as needed ensuring all tasks are completed to a high standard and maintaining strict confidentiality

strong You May be a Good Fit if strong

You have significant experience as a Personal Assistant and or Team Administrator supporting senior stakeholders You demonstrate strong organizational skills and the ability to juggle various tasks in a fast-paced environment working independently You are highly proficient with Microsoft Office applications and have experience with data entry and preparation of presentations

strong What Would Make You Stand Out strong

Outstanding attention to detail with the ability to anticipate requirements and suggest process improvements Excellent organisational interpersonal and communication skills with experience working in multicultural environments Proactive enthusiastic and a collaborative team player Experience in a Financial Services environment is preferred but not essential

strong Why Choose Fitch strong

• strong Hybrid Work Environment strong 3 days a week in office required
• strong A Culture of Learning amp Mobility
• strong Dedicated trainings leadership development and mentorship programs designed to ensure that your time at Fitch will be a continuous learning opportunity
• strong Investing in Your Future strong Retirement planning and tuition reimbursement programs that empower you to achieve your short and long-term goals
• strong Promoting Health amp Wellbeing strong Comprehensive healthcare offerings that enable physical mental financial social and occupational wellbeing
• strong Supportive Parenting Policies
• strong Family-friendly policies including a generous global parental leave plan designed to help you balance career and family life effectively
• strong Inclusive Work Environment strong A collaborative workplace where all voices are valued with Employee Resource Groups that unite and empower our colleagues around the globe
• strong Dedication to Giving Back strong Paid volunteer days matched funding for donations and ample opportunities to volunteer in your community

Fitch is committed to providing global securities markets with objective timely independent and forward-looking credit opinions To protect Fitch s credibility and reputation our employees must take every precaution to avoid conflicts of interests or any appearance of a conflict of interest Should you be successful in the recruitment process at Fitch Ratings you will be asked to declare any securities holdings and other potential conflicts prior to commencing employment If you or your immediate family have any holdings that may conflict with your work responsibilities you may be asked to divest yourself of them before beginning work

Fitch is proud to be an Equal Opportunity and We evaluate strong strong qualified applicants without regard to race color national origin religion sex sexual orientation gender identity disability protected veteran status and other statuses protected by law

LI-FC1 LI-hybrid