Admin Team Lead

MILELE MOTORS FZE; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A prominent automotive company in Dubai is seeking an experienced Administration professional to oversee day-to-day operations across offices and showrooms. This role involves managing vendor relationships, optimizing processes, and ensuring compliance with regulations while fostering a collaborative work environment. The ideal candidate will have 7-10 years of experience and a Bachelor's degree in Business Administration. Strong proficiency in MS Office is essential along with excellent analytical skills.

Qualifications

• 7-10 years of progressive experience in administrative operations.
• Proficient in MS Office Suite including Word, Excel, and PowerPoint.
• Strong ability to manage vendor relationships and negotiate contracts.

Responsibilities

• Manage daily operations of offices and showrooms.
• Oversee new office setups and relocations.
• Ensure delivery of 3rd party services according to SLAs.

Skills

Experience in administrative operations

Proficient in MS Office Suite

Vendor management and negotiation

Process mapping and optimization

Analytical and critical thinking

Attention to detail

Education

Bachelor's degree in Business Administration or related field

Professional certifications in Facilities Management or Project Management

Job description

Job Purpose

We are seeking a highly organized detail-oriented and experienced Administration to oversee the smooth day-to-day operations of our offices and showrooms. This role is crucial in ensuring operational efficiency service excellence and compliance with local regulations while also fostering a collaborative and high-performing work environment.

Duties and Responsibilities

• Managing day-to-day functioning of offices and showrooms
• Overseeing the set-up of new office and/or office relocations
• Ensuring delivery of all 3rd party services according to SLAs & KPIs with a strong emphasis on quality efficiency and cost -cost-effectiveness.
• Participating in the preparation of the administration budget monitoring financial performance against budget and identifying cost optimization opportunities.
• Preparing and maintaining reports and MIS
• Supporting HR department with onboarding and offboarding including attending immigration and labor office issues insurance
• Staying informed on and updating management about new rules and regulations related to labor immigration free zone RTA DDA DM DED etc. issued by local govt. authorities
• Managing building operations including security maintenance & repairs at relevant locations
• Drive continuous improvement in service delivery proactively resolving bottlenecks to maintain smooth daily operations.
• Organizing & planning events and team building activities
• Management of travel desk (visa ticketing hotel booking)
• Developing and implementing policies and procedures for areas of responsibility
• Providing adhoc support and assisting in special projects across the department as needed
• Foster a culture of service excellence ethics & accountability across administrative support teams

Skills required

• 7-10 years of progressive experience in administrative operations
• Proficient in MS Office Suite (word excel PPT outlook)
• Proven ability to manage vendor relationships & negotiate service contracts.
• Process mapping and optimisation
• Ability and commitment to deliver to strict deadlines without compromising quality
• A natural aptitude for mathematics and statistics
• Ability to think analytically critically and logically
• Attention to detail and zero error

Qualifications

• Bachelors degree in Business Administration Management or a related field.
• Professional certifications in Facilities Management Administration or Project Management will be an advantage.