Admin Assistant - Yasmina British Academy (AY 26/27)

Aldar Education; Abu Dhabi; On-site; AED 50,000 - 73,000; Full time

Job summary

Aldar Education are seeking an Administration Assistant for Yasmina British Academy in Abu Dhabi for AY 26/27. The role focuses on supporting meetings, document handling, procurement, and data management within a dynamic school environment.

You'll coordinate with stakeholders, manage payables/receivables records, assist with field-trip transport planning, and contribute to process improvements while maintaining confidentiality and high professional standards.

Qualifications

• Diploma or bachelor's degree
• A minimum of 2 years of experience in a similar admin role
• Experience in data management
• Basic knowledge of ERP and procurement

Responsibilities

• Attend all administration meetings, prepare, and accurately record minutes of meetings and action points.
• Perform a variety of secretarial and general office duties, including handling confidential tasks.
• Raise housing-related purchase requisitions and follow up on purchase orders.
• Create Goods Receipt Notes (GRNs) upon receipt of goods.
• Oversee and provide guidance on the collection of staff housing documentation, including Tawtheeq and utility registration.
• Assist with tracking payables and receivables to ensure accurate financial records.
• Collaborate with stakeholders to assess and confirm transportation requirements for field trips.
• Participate in training sessions as required to enhance skills and knowledge related to the role.
• Perform other duties as assigned by the line manager.

Skills

Fluent English

Strong interpersonal skills

Excellent organizational skills

Problem solving

Teamwork

Education

Diploma or Bachelor’s degree

Tools

Office 365

SharePoint

MS Forms

Excel

Macros

Dashboards

Job description

Job Description

Aldar Education are currently seeking an Administration Assistant for Yasmina British Academy in Abu Dhabi for AY 26/27.

This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi's leading school group. The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.

Main Responsibilities

• Attend all administration meetings, prepare, and accurately record minutes of meetings and action points.


• Perform a variety of secretarial and general office duties, including handling confidential tasks.


• Raise housing-related purchase requisitions and follow up on purchase orders.


• Create Goods Receipt Notes (GRNs) upon receipt of goods.


• Oversee and provide guidance on the collection of staff housing documentation, including Tawtheeq and utility registration.


• Assist with tracking payables and receivables to ensure accurate financial records.


• Collaborate with stakeholders to assess and confirm transportation requirements for field trips.


• Participate in training sessions as required to enhance skills and knowledge related to the role.


• Perform other duties as assigned by the line manager.

Minimum Qualifications

• Diploma or a bachelor's degree


• A minimum of 2 years of experience in a similar admin role


• Previous experience in data management


• Basic knowledge of ERP and procurement

Minimum Experience

• Experience in similar role


• Experience with working in an educational context

Job Specific Knowledge & Skills

• Fluent in English with high levels of oral and written communications skills


• Strong interpersonal skills


• Excellent general IT skills with exceptional competencies in Excel and is confidently able to work with Macros, dash boards and complex data management.


• Experience with Office 365, SharePoint, and MS forms


• Ability to demonstrate high levels of organization


• Ability to work flexibly as a member of a team


• A high level of professionalism


• A positive and solution-focused attitude to working life


• A clean enhanced Disclosure and Barring Services check or police check