Admin Assistant

Star Services LLC; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A prestigious company is seeking an experienced Admin Assistant for the Projects Department in Abu Dhabi. The role requires a minimum of 10 years of project administration experience, preferably in a Document Controller Coordinator role. Responsibilities include coordinating project tasks, organizing meetings, and managing essential documentation. Ideal candidates must possess strong organizational and communication skills and be proficient in MS Office. Competitive salary and a 6-month contract with possible extension offered.

Qualifications

• Minimum 10 years of relevant project admin experience ideally in a Document Controller Coordinator background.
• Strong organizational, communication, and time-management skills.
• Ability to work under pressure and handle confidential information.

Responsibilities

• Coordinate and manage project-related administrative tasks.
• Organize and prioritize meetings, prepare agendas, and accurately record Minutes of Meetings.
• Maintain project documentation and ensure timely distribution of reports.
• Liaise with internal and external stakeholders for project-related communications.
• Support project teams with scheduling, tracking progress, and handling correspondence.

Skills

Organizational skills

Communication skills

Time-management skills

Proficiency in MS Office

Tools

Project documentation tools

Job description

Job Title: Admin Assistant Projects Department
Location: Abu Dhabi
Duration: 6 months (possible extension for another 6 months)

Job Summary:
Seeking a highly experienced Admin Assistant with a strong background in project administration (minimum 10 years) preferably within a Document controller coordinator. The role involves managing priority meetings preparing accurate Minutes of Meetings (MOM) and providing comprehensive administrative support to the Projects Department.

Key Responsibilities:

• Coordinate and manage project-related administrative tasks.

• Organize and prioritize meetings prepare agendas and accurately record MOM.

• Maintain project documentation and ensure timely distribution of reports.

• Liaise with internal and external stakeholders for project-related communications.

• Support project teams with scheduling tracking progress and handling correspondence.

Requirements:

• Minimum 10 years of relevant project admin experience ideally in a DCC background.

• Strong organizational communication and time-management skills.

• Proficiency in MS Office and project documentation tools.

• Ability to work under pressure and handle confidential information.