Accounts Payable Supervisor

AccorHotel; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading hotel in Dubai is looking for a detail-oriented Accounts Payable Specialist. This role includes verifying invoices, maintaining vendor files, and ensuring compliance with financial procedures. Candidates should possess a Bachelor’s degree, relevant experience in the hospitality sector, and strong knowledge of accounting software. Join a welcoming team that values diversity and strives for a positive work culture.

Qualifications

• Previous experience in a 5-star hotel in the UAE is necessary.
• Knowledge of accounting systems is an advantage.

Responsibilities

• Verify invoices and ensure they are supported by appropriate documentation.
• Maintain approved vendor database on the accounts payable system.
• Reconcile main vendor statements monthly.

Skills

Knowledge of Microsoft Office (Excel, Word)

Education

Bachelor Degree

Tools

Accounting system

Job description

Job Description

• Verify that all invoices are supported by duly approved purchase orders when applicable signed receiving documentation and/or the approval of authorized management personnel.
• Ensure invoices have relevant documents such as PO Contract FF&E/Capex Approval etc.
• Verify the invoices to check the unit of issue. Unit price quantity extension against the hotel purchase order and receiving advice.
• Code invoices to the appropriate general ledger account and submit to Chief Accountant for verification.
• Obtain approval for invoices from the appropriate department prior to processing the invoice on the accounts payable system.
• Ensure invoices without relevant supporting documents are approved by respective Department Heads or Division Heads
• Ensure invoices are correctly posted into system either manually or through the FMC upload file.
• Maintain alphabetical files by vendor containing complete invoices and back up attached for efficient access.
• Maintain approved up-to-date vendor/supplier database on the accounts payable system.
• Print & submit cheques with all supporting documents to the Director of Finance & General Manager for their signatures.
• Prepare manual cheques as they are required if directed by the Director of Finance or Assistant Financial Controller.
• Maintain a close working relationship with the purchasing receiving and cost control staff.
• Reconcile main vendor statements monthly in order to ensure that the account is kept current.
• Check vendor statements as they are received and resolve all discrepancies directly with the vendor.
• Maintain alphabetical files by vendor containing complete invoices and back up attached to Payment for efficient access. All filing is to be kept current.
• Ensure all expenses for the month are posted.
• Maintain Separate and proper filing for all the Deposits / Advances & Ex-com Expense reports after payment.
• Prepare list and back-up for accruals (invoices received after closing and goods and services received but not yet invoiced).
• Run the required reports at month end and ensure that the aging is balancing with the GL.
• Perform Tasks of Month End for AP.
• To perform any other duties that may be assigned from time to time by management.

Qualifications :

• Bachelor Degree
• Previous experience in a 5 star hotel in the UAE
• Knowledge of Microsoft Office mainly EXCEL & WORD.
• Knowledge of any accounting system will be an advantage.

Additional Information :

Diversity&Inclusionfor Accor means welcoming each and everyoneandrespecting their differences by giving priority only to qualities andskills in extending employment and development opportunities. Our ambition is toprovide meaningful employment a warm and welcoming culture excellentworking conditions and to promote the development ofall people including thosewith disabilities.

When applying do not hesitate to let us know of any specific needs you may have so that we can take them into consideration.

Remote Work :

No

Employment Type :

Full-time