Accounts & Admin Executive – ELV Contracting

HUMAN-AI-Z Nexus Technology; Ajman; On-site; AED 60,000 - 90,000; Full time

Job summary

HUMAN-AI-Z Nexus Technology in Ajman, UAE, is seeking a skilled Commercial Administrator to manage quotations, invoices, LPOs and SOAs, ensuring timely billing and payment follow-ups. The role coordinates with engineers and site teams to collect billing documents and maintains project-wise records.

The ideal candidate will have 2–5 years UAE experience, strong Excel skills, and proficiency in email communications. UAE VAT basics and familiarity with Tally/QuickBooks/Zoho Books are advantageous.

Qualifications

• 2–5 years UAE experience
• Experience in ELV, MEP, construction, engineering or contracting companies preferred
• Strong knowledge of quotations, invoicing, LPOs, SOAs and payment collection
• Experience in Accounts Receivable and outstanding payment follow-up
• Good knowledge of Microsoft Excel and MS Office
• Strong English communication and professional email-writing skills
• Basic understanding of UAE VAT and accounting procedures
• Tally, QuickBooks, Zoho Books or similar software experience is an advantage
• Strong organizational and document-management skills
• Good client and supplier coordination skills
• Ability to manage multiple tasks and meet deadlines
• Proactive, responsible and able to work independently
• Strong follow-up skills and ability to close pending tasks
• Candidates currently available in the UAE preferred

Responsibilities

• Prepare quotations, invoices, tax invoices, LPOs, delivery notes and billing documents
• Manage invoice submissions and follow up with clients for approvals and payments
• Prepare and send Statements of Account (SOA) and payment reminders
• Follow up on overdue invoices and outstanding receivables
• Maintain Accounts Receivable and collection records
• Coordinate with engineers and site teams for billing documents
• Maintain project-wise billing, quotation and commercial records
• Coordinate with suppliers for quotations, invoices, LPOs and delivery documents
• Maintain Excel trackers for invoices, quotations, collections, LPOs and expenses
• Assist with VAT documentation and basic accounting activities
• Communicate with clients and suppliers through email, WhatsApp and telephone
• Prepare professional business correspondence, letters and follow-up emails
• Maintain organized digital and physical commercial records
• Assist management with daily commercial and administrative requirements

Skills

Quotations & Invoicing

LPOs & SOAs

Payment collection

Accounts Receivable

MS Excel

MS Office

Professional email writing

Tools

Tally

QuickBooks

Zoho Books

Job description

• Prepare quotations, invoices, tax invoices, LPOs, delivery notes and billing documents
• Manage invoice submissions and follow up with clients for approvals and payments
• Prepare and send Statements of Account (SOA) and payment reminders
• Follow up on overdue invoices and outstanding receivables
• Maintain Accounts Receivable and collection records
• Coordinate with engineers and site teams for billing documents
• Maintain project-wise billing, quotation and commercial records
• Coordinate with suppliers for quotations, invoices, LPOs and delivery documents
• Maintain Excel trackers for invoices, quotations, collections, LPOs and expenses
• Assist with VAT documentation and basic accounting activities
• Communicate with clients and suppliers through email, WhatsApp and telephone
• Prepare professional business correspondence, letters and follow-up emails
• Maintain organized digital and physical commercial records
• Assist management with daily commercial and administrative requirements

Desired Candidate Profile

• 2–5 years of relevant UAE experience
• Experience in ELV, MEP, construction, engineering or contracting companies preferred
• Strong knowledge of quotations, invoicing, LPOs, SOAs and payment collection
• Experience in Accounts Receivable and outstanding payment follow-up
• Good knowledge of Microsoft Excel and MS Office
• Strong English communication and professional email-writing skills
• Basic understanding of UAE VAT and accounting procedures
• Tally, QuickBooks, Zoho Books or similar software experience is an advantage
• Strong organizational and document-management skills
• Good client and supplier coordination skills
• Ability to manage multiple tasks and meet deadlines
• Proactive, responsible and able to work independently
• Strong follow-up skills and ability to close pending tasks
• Candidates currently available in the UAE preferred